TOF Coordinator Meeting

Thursday 20 Mar 2025, 11:00 → 12:20 US/Eastern

https://cern.zoom.us/j/4745455693?pwd=em8ybklNZ2VTTTdXWXcvZjNIclErZz09 (zoom)

Weekly ePIC TOF Coordinators/DSL meeting on cost/schedule and plans

11:00 → 11:20 mechanic and cooling request from EIC project

Dear All,

as discussed in todays TIC meeting (https://indico.bnl.gov/event/27009/ see Roland’s slides) to make progress on services and in particular cooling for the different subsystems, we have to ask for you help to fill out the excel file linked here
Directory: General Documents
Direct link to file: Detector Parameters and Services per Subsystem.xlsx
https://brookhavenlab.sharepoint.com/:x:/s/EICPublicSharingDocs/EbyvmR-fBZ5Eo2V6Nl7eMcgBqtR1I7isGIvRyRK-nE-uJQ?rtime=4HFaKrFn3Ug

It is really important to answer the questions discussed in the example tab as good as possible and the info is known right now.
We fully understand, if not everything is perfectly understood this moment in time, but despite this, please provide, what you know right now and we will iterate with everybody to make progress.

The deadline for the first iteration of information is 2 weeks from today, Monday 17th of March 2025.

Thanks you everybody helping us to collect the information.

Cheers
Elke

11:20 → 11:40 PDR TOF review

From: Sourav Tarafdar stara@jlab.org
Subject: EXT: PDR for ToF
Date: March 18, 2025 at 4:46:02 PM EDT
To: "Xu, Zhangbu" zxu22@kent.edu, Satoshi Yano syano@hiroshima-u.ac.jp
Cc: Benedikt Zihlmann zihlmann@jlab.org

Dear Zhangbu and Satoshi,
We are planning on having PDR during Fall 2025. The date is not fixed yet but we probably need to start thinking about it. The review committee will be charged with judging the progress of ToF subsystem based on following questions
Are the technical performance requirements appropriately defined and complete for this stage of the project?
Are the plans for achieving ToF performance and construction sufficiently developed and documented for the present phase of the project?
Are the current designs and plans for detector and electronics readout likely to achieve the performance requirements with a low risk of cost increases, schedule delays, and technical problems?
. Are the fabrication and assembly plans for Time of Flight subsytem consistent with the overall project and detector schedule?
Are the plans for ToF integration in the EIC detector appropriately developed for the present phase of the project?
Have ES&H and QA considerations been adequately incorporated into the designs at their present stage?
Have the recommendations from previous reviews been adequately addressed?
So we encourage the ToF subsystem to start planning the activities which will be capable of answering the above questions point by point to the full satisfaction of review committee. Further the review will be considering BToF and FToF as different subsystems . As such I have no idea who is DSTC for FToF. Also the reviewers are not yet selected. Please feel free to reach out if there are any additional questions.

Best regards,
Sourav