Work Package items and institutional responsibilities Room: https://cern.zoom.us/j/4745455693?pwd=em8ybklNZ2VTTTdXWXcvZjNIclErZz09 Dear ALL: In the pre-TDR report, we have a list of institutions and their potential contributions to the work packages Of TOF. There is also a list of institutional contacts. We are reaching out to you to iterate on the responsibilities and procedures of the TOF construction. We have started this conversation in February 19 indico item: https://indico.bnl.gov/event/26833/contributions/103504/attachments/60051/103146/TOF_WP.pdf There are several upcoming reviews and requests later this year: https://indico.bnl.gov/event/27415/ We have discussed the work packages and institutional interests in 2023 and 2024. This was also included in the pre-TDR report. The project has been requesting us to Provide more details on the efforts, construction, assembly and the procedures. https://indico.bnl.gov/event/26833/contributions/103504/attachments/60051/103146/TOF_WP.pdf Please send Satoshi and I a short description of your institutional responsibility on the working package: Institution, contact person, working package item, manpower, capability/facility/equipments, construction/assembly flow/procedure. Then we will try to put these together and iterate with the group, identify issues and missing pieces. We understand that some of the items are uncertain or unknown, and it is still unclear how to proceed. But we believe that we have to start to put these together and resolve some of the uncertainties together. We would like to ask for getting back to us ASAP but no later than April 18 (3 weeks). Sincerely, Satoshi and Zhangbu <<<<<<<<<<<<<<<<<<<<<< From: Sourav Tarafdar stara@jlab.org Subject: EXT: PDR for ToF Date: March 18, 2025 at 4:46:02 PM EDT To: "Xu, Zhangbu" zxu22@kent.edu, Satoshi Yano syano@hiroshima-u.ac.jp Cc: Benedikt Zihlmann zihlmann@jlab.org Dear Zhangbu and Satoshi, We are planning on having PDR during Fall 2025. The date is not fixed yet but we probably need to start thinking about it. The review committee will be charged with judging the progress of ToF subsystem based on following questions Are the technical performance requirements appropriately defined and complete for this stage of the project? Are the plans for achieving ToF performance and construction sufficiently developed and documented for the present phase of the project? Are the current designs and plans for detector and electronics readout likely to achieve the performance requirements with a low risk of cost increases, schedule delays, and technical problems? . Are the fabrication and assembly plans for Time of Flight subsytem consistent with the overall project and detector schedule? Are the plans for ToF integration in the EIC detector appropriately developed for the present phase of the project? Have ES&H and QA considerations been adequately incorporated into the designs at their present stage? Have the recommendations from previous reviews been adequately addressed? So we encourage the ToF subsystem to start planning the activities which will be capable of answering the above questions point by point to the full satisfaction of review committee. Further the review will be considering BToF and FToF as different subsystems . As such I have no idea who is DSTC for FToF. Also the reviewers are not yet selected. Please feel free to reach out if there are any additional questions. Best regards, Sourav