workfest at Collaboration/Users meeting in July Room: https://bnl.zoomgov.com/j/1617546118?pwd=qNzxLqF8Q4Mj3RerAZdVSELzEgEQzV.1 From: eic-projdet-collab-l-request@lists.bnl.gov <eic-projdet-collab-l-request@lists.bnl.gov>On Behalf Of"Lajoie, John" <eic-projdet-collab-l@lists.bnl.gov> Sent: Tuesday, May 13, 2025 12:48:41 PM (UTC-05:00) Eastern Time (US & Canada) To: eic-projdet-collab-l@lists.bnl.gov <eic-projdet-collab-l@lists.bnl.gov> Subject: RE: [[EPIC-Collaboration] ] call for workfest proposals for the July EICUG/ePIC Collaboration Meeting Dear ePIC Collaborators: Apologies for the spam, but we’ve already received some questions, so I wanted to clarify something – One of the most important uses of the workfest is for cross-cutting discussions that address specific issues/problems within ePIC. We realize that some such discussions may not require an entire morning or afternoon time block, and that’s OK – just request the time you need and we will make the schedule work. Regards, John From: Lajoie, John Sent: Monday, May 12, 2025 12:25 PM To: eic-projdet-collab-l@lists.bnl.gov Subject: call for workfest proposals for the July EICUG/ePIC Collaboration Meeting Dear ePIC Collaborators: Registration is now open for the summer 2025 joint EICUG/ePIC Collaboration meeting, July 14-18th: https://indico.jlab.org/event/934/ This email is a call for proposals for workfests and/or parallel sessions at the upcoming collaboration meeting. We plan to have workests/parallel sessions in the morning of Tues-Wed July 15-16th, and in the afternoon Wed-Thurs July 16-17th The workfest/parallel sessions are something that makes the ePIC collaboration meetings special. We encourage people to work with the WG and DSC leadership to develop proposals that encourage interactions and exchange between different DSC’s and working groups – take advantage to the opportunity presented by having a large number of your colleagues present in-person! Proposals should be sent to the CC and SP leadership, and they should include: Names of organizers Workfest title and topics to be addressed Time required and requested days Number of people anticipated to attend (space required) Is this more of a parallel session, “workfest”, hybrid? What overlaps should be avoid when scheduling (DSC’s, PWG’s, etc.) ? Are mornings or afternoons preferred? The deadline to receive proposals is Friday, June 6th. The SP Office, CC Office and Coordinators will work out a schedule in concert with the local organizing committee. Depending on the number of requests, we may need to combine sessions, or push some sessions into the evening, but we won’t do this without talking with the organizers first and we will do our best to accommodate session requests. Regards, John, Silvia, Bernd and Thomas John Lajoie ePIC Collaboration Spokesperson ORNL RNP Group Leader Office: 865-341-3268 Email: lajoiejg@ornl.gov

DAC review and page turn Room: https://bnl.zoomgov.com/j/1617546118?pwd=qNzxLqF8Q4Mj3RerAZdVSELzEgEQzV.1 DAC review June 12¶ There will be a Detector Advisory Committee (DAC) meeting during June 11-13, 2025. The tentative agenda is attached in the email. It is expected that each subsystem experts give presentations on the technical aspects of their subsystems. ToF is scheduled for June 12, 2025 from 14:00 hr for one hour slot. This includes both BToF and FToF and the schedule for ToF is looking like below: 14:00-14:10 : Overview (Satoshi) 14:10-14:35 : BToF technical details (Simone Mazza) 14:35-15:00 : FToF technical details (Mathieu Benoit) Page turn rehearsal is May 28 10:00-10:10 : Overview (Satoshi) 10:10-10:35 : BToF technical details (Simone Mazza) 10:35-11:00 : FToF technical details (Mathieu Benoit)

geometry and services (latest), any updates?

• Sushrut Karmarkar (Purdue University (USA))

Room: https://bnl.zoomgov.com/j/1617546118?pwd=qNzxLqF8Q4Mj3RerAZdVSELzEgEQzV.1 with the new modular trays for BTOF shorter Outer radius of FTOF?