preTDR editing Room: https://zoom.us/j/92539460351?pwd=715FFQU3G41GQFFMhmIeyUw6Kbk3bM.1 https://www.overleaf.com/project/66e0603e1fc718e728c9d072 Below are the minutes from our Zoom discussion on the TOF chapter, with a focus on what we must do next. Please reply with any corrections or updates. MINUTES (Summary)       1.    Purpose       •     Rework the TOF chapter (for pre-TDR/TVR) so it is reader-friendly and ready for the review committee.       2.    Schedule (hard dates)       •     Review Committee meets: November 12–14, 2025.       •     We aim to send the document by October 31, 2025 to allow a short editorial pass before submission.       3.    Decisions / Principles       •     Separate requirements (physics-driven) from technology (solutions). Keep requirements technology-agnostic. Radiation tolerance should state expected levels by region; AC-LGAD and other R&D specifics go in the performance/technology sections.       •     Split ES&H and QA; integrate QA with manufacturing/assembly plan.       •     Rename “Risks & Mitigation” to “Technological Challenges and Path Forward.”       •     De-emphasize R&D lists (R&D formally ends in 2025); refer only to results needed for the chapter’s arguments.       •     Avoid concrete calendar dates in the text (e.g., “Q1 2025”); prefer stage/phase descriptions.       •     Centralize electronics/ASIC/readout general content in a single electronics overview; detector chapters should reference rather than duplicate.       •     Remove values for other subsystems (e.g., B0) from TOF tables; place them in their own sections to avoid duplication/inconsistency.       •     Verify and align all numbers (channel counts, areas, coverage, etc.) across text, tables, and figures.       •     Improve readability: add a sensor “cartoon” figure and reduce unnecessary acronyms. WHAT WE MUST DO NEXT (Action Items) Owner: Zhangbu & Satoshi Task: Restructure the full chapter to cleanly separate Requirements / Technology / Performance, relocate ES&H/QA as agreed, and apply the new “Technological Challenges and Path Forward” section title. Notes: This is the backbone edit that other items depend on. Owner: Zhangbu & Satoshi Task: Remove non-TOF subsystem values (e.g., B0) from TOF tables and move them to their own sections; ensure technology descriptions appear only once in the correct place. Notes: Prevent cross-chapter duplication and conflicting numbers. Owner: Zhangbu & Satoshi Task: Audit and harmonize all quantitative entries (channel counts, areas, acceptance, fluence assumptions, etc.) across text, figures, and tables. Notes: Provide a one-page “numbers sheet” as source of truth. Owner: Satoshi Task: Provide a clear sensor cartoon (or simplify an existing one) for the intro/system explanation. Notes: Keep text modest; include callouts only for essentials. Owner: Simone Task: Update/confirm fluence-related plots; ensure latest inputs, labels, and conditions are explicit. Notes: Include caption text stating source, assumptions, and units. Owner: All contributors Task: Acronym cleanup: define on first use; remove non-essential acronyms; use plain terms where practical. Notes: Provide an acronym list if truly needed. Owner: Electronics (Wei & Tonko) Task: Consolidate ASIC/readout general discussion into the electronics overview; in detector chapters, keep only minimal, relevant references and measured performance. Notes: Avoid diagram elements that are no longer part of the design (e.g., remove FPGA blocks if obsolete). Owner: Zhangbu & Satoshi → Silvia&John Task: Share progress updates and ensure there is editorial time before submission. Notes: Short pre-submission pass to catch structure/consistency issues. Owner: All contributors Task: Avoid specific calendar dates in prose where possible; describe steps by phase/milestone. Notes: Keeps the chapter resilient to schedule shifts. OPEN / FOLLOW-UPS       •     Re-classify any ambiguous figures (e.g., system vs. performance) into the correct sections.       •     Confirm current readout board architecture in figures (e.g., remove FPGA blocks if not used).       •     In TOF text, clearly signpost BTOF vs. FTOF and avoid repeating common material. TIMELINE REMINDER       •     Internal restructuring and figure/number updates → editorial pass in late October.       •     Submission by Oct 31, 2025 → Review Committee Nov 12–14, 2025. If you own an item above, please confirm feasibility and flag blockers ASAP. Best regards, Satoshi

PED26 Room: https://zoom.us/j/92539460351?pwd=715FFQU3G41GQFFMhmIeyUw6Kbk3bM.1

Mechanic Design and Stave Design Room: https://zoom.us/j/92539460351?pwd=715FFQU3G41GQFFMhmIeyUw6Kbk3bM.1

test beam at DESY Room: https://zoom.us/j/92539460351?pwd=715FFQU3G41GQFFMhmIeyUw6Kbk3bM.1 test both strips and pixel JLab test for strips not optimal. timing detectors from BELLE2 meeting https://drive.google.com/drive/folders/11UdsdY3eUtxNAvC1XCzE287uhhPWKk51 new strip sensors will be tested. A new call for proposals for beam time at NLCTA through BeamNetUS is open. The BeamNetUS program awards beam time (up to 3 weeks per experiment) and covers travel expenses for Users. Beam time will be scheduled in April – September 2026. ... Facility capabilities at NLCTA include electron beam from the XTA beamline delivered in air or in vacuum and dedicated test areas for high-power RF testing at 2.856 GHz or 11.424 GHz at temperatures down to 4 K or external magnetic fields up to 5 T. Proposal template (6 pages) and submission portal is open here: https://www.beamnetus.org/access The deadline for proposal submissions is November 30th, 2025