Name: Electron-Ion Collider Resource Review Board Meeting June 2026 at MEXT
Start: 2026-06-09T08:30:00+09:00
End: 2026-06-10T15:00:00+09:00
Location: MEXT - Toyko, Japan

Electron-Ion Collider Resource Review Board Meeting June 2026 at MEXT

from Tuesday, June 9, 2026 (8:30 AM) to Wednesday, June 10, 2026 (3:00 PM)

Monday, June 8, 2026
Tuesday, June 9, 2026

8:30 AM Registration
Registration
8:30 AM - 9:00 AM

9:00 AM Welcome by Japan Hosts
Welcome by Japan Hosts
9:00 AM - 9:15 AM

9:15 AM Welcome by BNL & JLab
Welcome by BNL & JLab
9:15 AM - 9:20 AM

9:20 AM Welcome by DOE
Welcome by DOE
9:20 AM - 9:25 AM

9:25 AM Group Photo
Group Photo
9:25 AM - 9:50 AM

9:50 AM Meeting Goals & Approval of the November 2025 Meeting Minutes
Meeting Goals & Approval of the November 2025 Meeting Minutes
9:50 AM - 9:55 AM
9:55 AM Report from the EIC Advisory Board - John Hill (BNL)
Report from the EIC Advisory Board
- John Hill (BNL)
9:55 AM - 10:10 AM
10:10 AM Report from the Project Director - Jim Yeck (BNL)
Report from the Project Director
- Jim Yeck (BNL)
10:10 AM - 10:40 AM
10:40 AM Report from the Technical Director - Sergei Nagaitsev (BNL)
Report from the Technical Director
- Sergei Nagaitsev (BNL)
10:40 AM - 11:10 AM
11:10 AM Coffee Break
Coffee Break
11:10 AM - 11:40 AM
11:40 AM EIC Project Session
EIC Project Session
11:40 AM - 1:00 PM
Contributions

11:40 AM EIC Cost Management Strategy - Jim Yeck (BNL)

12:10 PM EIC Project Detector Update - Elke Aschenauer (BNL) Rolf Ent (Jefferson Lab)

12:40 PM Finalizing iCRADAs - Luisella Lari (BNL)
1:00 PM Hosted Lunch
Hosted Lunch
1:00 PM - 2:00 PM
2:00 PM ePIC Session
ePIC Session
2:00 PM - 3:30 PM
Contributions

2:00 PM Report from the ePIC Collaboration Spokesperson - John Lajoie (Oak Ridge National Laboratory)

2:30 PM Report from ePIC Technical Director - Silvia Dalla Torre (INFN, Trieste)

2:50 PM Report from ePIC Computing Coordinator - Markus Diefenthaler (Jefferson Lab)

3:10 PM Discussion
3:30 PM Coffee Break
Coffee Break
3:30 PM - 3:55 PM
3:55 PM Computing and Software Session
Computing and Software Session
3:55 PM - 5:20 PM
Contributions

3:55 PM International Computing Model and Governance - Alexei Klimentov (BNL) David Lawrence (Jefferson Lab)

4:55 PM Discussion
5:20 PM Review Day 1 and Plans for Day 2
Review Day 1 and Plans for Day 2
5:20 PM - 5:30 PM

6:30 PM Hosted Dinner
Hosted Dinner
6:30 PM - 8:30 PM
Wednesday, June 10, 2026

9:00 AM Recap of Goals for Day 2
Recap of Goals for Day 2
9:00 AM - 9:15 AM
9:15 AM Common Funds, Global Outreach Strategy & Scrutiny Group Session
Common Funds, Global Outreach Strategy & Scrutiny Group Session
9:15 AM - 10:30 AM
Contributions

9:15 AM Common Funds proposal – WG Presentation - Abhay Deshpande (Stony Brook University & BNL) John Lajoie (Oak Ridge National Laboratory) Paolo Giubellino (INFN) Rolf Ent (Jefferson Lab)

9:30 AM Further Discussion on Common Funds, Computing & Software Integration, Oversight

9:40 AM Global Outreach Strategy– WG Presentation - Elke Aschenauer (BNL)

10:00 AM Further Discussion on Global Outreach Strategy

10:10 AM EIC and Related Efforts in Japan - Taku Gunji (Center for Nuclear Study, the University of Tokyo) Taku Gunji (Quark-Nuclear Science Institute, the University of Tokyo)
10:30 AM Coffee Break
Coffee Break
10:30 AM - 11:00 AM

11:00 AM Comments by Members, Observers & DOE
Comments by Members, Observers & DOE
11:00 AM - 12:00 PM
• Canada: CFI, NSERC • Czech Republic: Ministry of Education, Youth and Sports • France: CEA Saclay • France: IN2P3/CNRS • Italy: Istituto Nazionale de Fisica Nucleare (INFN) • Japan: MEXT • Poland: Department of Innovation and Development, Ministry of Science and Higher Education • South Korea: Korea Ministry of Science and ICT (MSIT) • United Kingdom: UK Science and Technology Facilities Council (STFC) Taiwan • United States of America: DOE Office of Science

12:00 PM Hosted Lunch
Hosted Lunch
12:00 PM - 1:00 PM