5-6 May 2014
BNL, Building 902
US/Eastern timezone
This review is held in conjunction with the Joint LARP CM22 / HiLumi-LHC Collaboration Meeting 

The review is focused on the maturity of the technical status for the crab cavity (CC) system for operation on LHC beams, the reliability and expected efficiency of the management plans required for a successful SPS test by 2017-early 2018 and the maturity of the development of down-selection criteria.

Dates: from Monday, May 5 to Tuesday, May 6, 2014

Location: BNL, Building 902, room 63

The review organizers: Rama Calaga (CERN), Erk Jensen (CERN), and Alex Ratti (LBNL)

Local contacts: Sergey Belomestnykh (BNL) and Nina Rivera (BNL)

Agenda

Please check the Review Timetable.

Review Registration

Please fill out the Registration Form. In addition, all BNL visitors have to register through the BNL's Guest Information System (GIS), see below.

Guest Registration

All BNL visitors have to register online. If you have a current BNL Appointment and a valid BNL Guest Number or you have a pending Guest Registration (GR) Number, it is not necessary to complete the GIS registration again.

To submit information and register, please go to Guest Information System (GIS) and select “Register to come to BNL (GIS)”. Fill in the information about yourself and specify that you will be visiting the Superconducting Magnet Division. Please select “Conference Attendance” from the drop-down menu for Purpose of Visit. Under justification of event, please insert “LARP Crab Cavity Review”. Select NONE on list of Facilities. (You don’t need to list other BNL information, such as the building number that you will visit.) The form will come to the Magnet Division’s Administrative Assistant, Mrs. Nina Rivera (nrivera@bnl.gov or 631-344-5123 or 631-344-5894), who will fill in any needed BNL information and route it through BNL for approvals. Non-US citizens, please allow four weeks for approvals and note that you MUST bring your passport when you first visit the Laboratory. Please note that all guests wishing to stay on-site must be registered and approved in the BNL Guest Information System (GIS).

Visa Letters and Letters of Invitation

Should a visa letter or invitation letter be required for your trip, please email your request to Nina Rivera. She will be able to send you a pdf to start the process and original in the postal mail to follow.


Lodging

Danfords Hotel and Marina in Port Jefferson has agreed to make a group rate ($119 plus tax) available for reservations made by Thursday, MARCH 6.
For online reservations, please use this link. The online reservation group code is LARP.
Telephone reservations: +1 800-332-6367. Group code: BNL-LARP-CM22.
Hotel information: Danfords, phone +1 631-928-5200.
BNL is a 30-40 minute drive from Port Jefferson.

On-site Housing and Visitor Information
Those wishing to stay on-site, please reserve rooms at the BNL Guest House via +1(631) 344-2541 or
+1 (631) 344-2551

More information can be found at the Meeting Information tab on the Joint LARP CM22 / HiLumi-LHC Collaboration Meeting  web page.

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