ePIC AC-LGAD TOF DSC Weekly Meeting Wednesday (10:30AM)

Wednesday 14 May 2025, 10:30 → 13:38 US/Eastern

https://bnl.zoomgov.com/j/1617546118?pwd=qNzxLqF8Q4Mj3RerAZdVSELzEgEQzV.1 (zoom link)

Zhangbu Xu (Kent State University), Satoshi Yano

eic-projdet-tofpid-l@lists.bnl.gov

Satoshi is going to work with the groups on a workfest proposal with deadline is June 6. 

Suggestion to hold whole day workfest on Wednesday, and not be splitted at different days. 

We continued to discuss about work package and institution commitments. 

The flow chart shown by Satoshi is only for BTOF, will include FTOF (Zhangbu 
will discuss with Wei on how/who should provide this). 

Purdue group did not attend the meeting, and no update on geometry. 

DAC review preparation is in progress.  Simone will not be on May 28 page turn. 

He will provide the slides for other to discuss BTOF on May 28. 

10:30 → 10:50 workfest at Collaboration/Users meeting in July

From: eic-projdet-collab-l-request@lists.bnl.gov eic-projdet-collab-l-request@lists.bnl.govOn Behalf Of"Lajoie, John" eic-projdet-collab-l@lists.bnl.gov
Sent: Tuesday, May 13, 2025 12:48:41 PM (UTC-05:00) Eastern Time (US & Canada)
To: eic-projdet-collab-l@lists.bnl.gov eic-projdet-collab-l@lists.bnl.gov
Subject: RE: [[EPIC-Collaboration] ] call for workfest proposals for the July EICUG/ePIC Collaboration Meeting

Dear ePIC Collaborators:

Apologies for the spam, but we’ve already received some questions, so I wanted to clarify something –

One of the most important uses of the workfest is for cross-cutting discussions that address specific issues/problems within ePIC. We realize that some such discussions may not require an entire morning or afternoon time block, and that’s OK – just request the time you need and we will make the schedule work.

Regards,
John

From: Lajoie, John
Sent: Monday, May 12, 2025 12:25 PM
To: eic-projdet-collab-l@lists.bnl.gov
Subject: call for workfest proposals for the July EICUG/ePIC Collaboration Meeting

Dear ePIC Collaborators:

Registration is now open for the summer 2025 joint EICUG/ePIC Collaboration meeting, July 14-18th:

https://indico.jlab.org/event/934/

This email is a call for proposals for workfests and/or parallel sessions at the upcoming collaboration meeting. We plan to have workests/parallel sessions in the morning of Tues-Wed July 15-16th, and in the afternoon Wed-Thurs July 16-17th

The workfest/parallel sessions are something that makes the ePIC collaboration meetings special. We encourage people to work with the WG and DSC leadership to develop proposals that encourage interactions and exchange between different DSC’s and working groups – take advantage to the opportunity presented by having a large number of your colleagues present in-person!

Proposals should be sent to the CC and SP leadership, and they should include:

Names of organizers
Workfest title and topics to be addressed
Time required and requested days
Number of people anticipated to attend (space required)
Is this more of a parallel session, “workfest”, hybrid?
What overlaps should be avoid when scheduling (DSC’s, PWG’s, etc.) ?
Are mornings or afternoons preferred?

The deadline to receive proposals is Friday, June 6th. The SP Office, CC Office and Coordinators will work out a schedule in concert with the local organizing committee.
Depending on the number of requests, we may need to combine sessions, or push some sessions into the evening, but we won’t do this without talking with the organizers first and we will do our best to accommodate session requests.

Regards,
John, Silvia, Bernd and Thomas

John Lajoie
ePIC Collaboration Spokesperson
ORNL RNP Group Leader
Office: 865-341-3268
Email: lajoiejg@ornl.gov

10:50 → 11:10 meeting with ePIC and EIC leadership teams

We have semi-regular meetings with ePIC and EIC leadership teams

11:10 → 11:30 geometry and services (latest), any updates?

with the new modular trays for BTOF
shorter Outer radius of FTOF?

Speaker: Sushrut Karmarkar (Purdue University (USA))

11:30 → 11:50 DAC review and page turn

DAC review June 12¶

There will be a Detector Advisory Committee (DAC) meeting during June 11-13, 2025.
The tentative agenda is attached in the email. It is expected that each subsystem
experts give presentations on the technical aspects of their subsystems. ToF is
scheduled for June 12, 2025 from 14:00 hr for one hour slot. This includes both
BToF and FToF and the schedule for ToF is looking like below:

14:00-14:10 : Overview (Satoshi)
14:10-14:35 : BToF technical details (Simone Mazza)
14:35-15:00 : FToF technical details (Mathieu Benoit)

Page turn rehearsal is May 28

10:00-10:10 : Overview (Satoshi)
10:10-10:35 : BToF technical details (Simone Mazza)
10:35-11:00 : FToF technical details (Mathieu Benoit)