Name: January 2026 ePIC Collaboration Meeting
Start: 2026-01-20T08:00:00-05:00
End: 2026-01-23T17:15:00-05:00
Location: Brookhaven National Laboratory

January 2026 ePIC Collaboration Meeting

from Tuesday 20 January 2026 (08:00) to Friday 23 January 2026 (17:15)

Monday 19 January 2026
Tuesday 20 January 2026

08:00 Arrival and Registration
Arrival and Registration
08:00 - 09:00
Science and User Support Center (SUSC) Building 101
09:00
09:00 - 12:00
Contributions

09:00 Welcome (10) - John Hill (BNL)

09:10 Meeting Logistics (5) - Thomas Ullrich (BNL)

09:15 Status of the ePIC Collaboration (20+10) - John Lajoie (Oak Ridge National Laboratory)

09:45 Report on the EIC Project Detector (20+10) - E. C. Aschenauer (BNL) Rolf Ent (Jefferson Lab)

10:45 Report on the EIC Collider (30+15) - Sergei Nagaitsev

11:30 Additional Discussion
12:00

12:00 - 13:00
13:00
13:00 - 14:00
Contributions

13:00 Technical Coordination Report (20+10) - Silvia Dalla Torre (INFN, Trieste)

13:30 Physics Analysis Coordination Report (20+10) - Rachel Montgomery Salvatore Fazio (University of Calabria and INFN-Cosenza)
14:00
14:00 - 17:00
Contributions

14:00 Compute–Detector Integration in the ePIC Experiment (20+10) - Markus Diefenthaler (Jefferson Lab)

14:30 Updates from EIC Computing & Software Joint Institute (20+10) - Amber Boehnlein (Jefferson Lab) alexei klimentov (bnl)

15:30 ePIC Software and Simulation Campaigns (20+10) - Dmitrii Kalinkin (Brookhaven National Laboratory)

16:00 Discoverable Software (20+10) - Holly Szumila-Vance (member@jlab.org;employee@jlab.org) Stephen Kay (University of York)
Wednesday 21 January 2026
08:00
08:00 - 12:00
Contributions

08:00 CALOROC: status and plans - Frederic Dulucq (OMEGA - Ecole Polytechnique - CNRS/IN2P3)

08:30 CALOROC readout boards - Norbert Novitzky (ORNL)

08:55 CALOROC FEB for the EEEMCal - Olivier LE DORTZ (LLR IN2P3-CNRS)

09:15 Simulation implementation - Minho Kim (Argonne National Laboratory)

10:00 Backward HCal: readout-requirements

10:10 Backward ECal: readout-requirements - Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr) Tristan Protzman (Lehigh University)

10:20 Barrel HCal: readout-requirements - Murad Sarsour (Georgia State University) Murad Sarsour (Georgia State University)

10:30 Barrel ECal: readout requirements - Maria Zurek (Argonne National Laboratory)

10:40 Forward ECal: readout requirements - Gerard Visser (Indiana University)

10:50 Forward HCal: readout requirements - Friederike Bock (ORNL)

11:00 B0: readout requirements

11:10 ZDC: readout requirements

11:20 Insert: readout requirements

11:30 Lumi Pair Spectrometer: readout requirements

11:40 Low-Q2 tagger: readout requirements

11:50 Lumi photon detector: readout requirements
08:00 - 12:00
Contributions

08:00 Introduction and timelines - Yulia Furletova (Jefferson Lab)

08:15 Mechanical Integration - I - Jonathan Smith (Jefferson Lab)

08:35 Mechanical Integration - II - India Krehbiel

08:55 Cooling - RP (and OMD) - Raphael Dupre (IJCLab, CNRS, Univ. Paris-Saclay)

09:15 Cooling - B0 tracker and EMCAL

09:35 ZDC Reconstruction - SiPM-on-tile clustering algorithm - Sebouh Paul (UC Riverside)

09:55 RP/OMD Reconstruction - Alexander Jentsch (Brookhaven National Laboratory)

10:10 B0 tracking and reconstruction - Baptiste Fraïsse (Catholic Unviersity of America)

10:45 AC-LGAD and EICROC0 testing at BNL - Alexander Jentsch (Brookhaven National Laboratory)

11:05 AC-LGAD and EICROC0 testing at IJCLab - Dominique Marchand (IJCLab Orsay)

11:25 EICROC1 updates - Christophe de la Taille (OMEGA CNRS/IN2P3-Ecole Polytechnique (FR))

11:45 RBv1 updates - Tonko Ljubicic (Rice Uni)
08:00 - 09:20
Contributions

08:00 Introduction to Jets/HF Dedicated Session - Rongrong Ma (Brookhaven National Laboratory) Shyam Kumar (University and INFN Bari)

08:05 Status of Lc Reconstruction in the ePIC Experiment + tutorial on ML for HF - Shyam Kumar (University and INFN Bari)

08:30 D0 reconstruction with machine background - Connie Yang (The University of Texas at Austin)

08:45 First look of heavy flavor jet energy-energy correlator feasibility in e+p collisions - Xuan Li (Los Alamos National Laboratory)

09:00 Charged jet studies in ep and eA - Dener De Souza Lemos (Brookhaven National Laboratory)
08:00 - 12:00
Contributions

08:00 Introduction - Marco Battaglieri (Jefferson Lab)

08:15 Streaming Calibration Workflows - Taku Gunji (Center for Nuclear Study, the University of Tokyo)

09:00 Streaming Calibration Summary of SROXIII - Marco Battaglieri (Jefferson Lab)

10:00 Echelon 0 Status and Plan for 2026 - Jeff Landgraf (Brookhaven National Laboratory)

10:30 Orchestration of TF Processing with Panda/Rucio - Maxim Potekhin (Brookhaven National Laboratory)

10:40 Fast TF streaming with PanDA/iDDS, and 2026 plans - Torre Wenaus (BNL)

11:00 Streaming Reconstruction - Takuya Kumaoka

11:30 Discussion of Open Questions - Torre Wenaus (BNL)
09:20 Session 1
Session 1
09:20 - 12:00
Contributions

09:50 Introduction from PACs - Rachel Montgomery Salvatore Fazio (University of Calabria and INFN-Cosenza)

09:55 Status update on Particle Flow - Derek Anderson (Thomas Jefferson National Accelerator Facility)

10:15 Electron finder efficiency/purity, pion contamination, cluster finding inefficiency - Win Lin (Stony Brook University)

10:45 Radiative corrections - Stephen Maple (University of Birmingham)

11:15 Machine Background Discussion with a few slides input from all PWGs on what they have so far
12:00

12:00 - 13:00
13:00
13:00 - 17:20
Contributions

13:00 Introduction - Jeff Landgraf (Brookhaven National Laboratory)

13:10 ASIC Status Overview - Fernando Barbosa (JLab)

13:30 FELIX Status - hao xu (bnl)

13:50 GTU Status - William Gu (Jefferson Lab)

14:10 Simulation File Details, Assumptions, Structure, & Organization - Sakib Rahman (NPPS-BNL)

14:25 SVT rate study with beam background - Shujie Li (Lawrence Berkeley National Laboratory)

15:00 Pico DAQ / Mini DAQ Overview - David Abbott (Jefferson Lab)

15:20 dRICH DAQ: from ALCOR to DAM - Francesca Lo Cicero Jeff Landgraf (Brookhaven National Laboratory)

15:40 Generic RDO - Norbert Novitzky (ORNL)

16:00 Ideas Regarding FELIX/Software organization of AC-LGAD - Tonko Ljubicic (Rice Uni)

16:20 MAPS Readout / Ideas regarding Aggregating RDO - Joachim Schambach (Oak Ridge National Laboratory)

16:40 Discussion Regarding pico-DAQ / RDO/FELIX organization, & protocols - David Abbott (Jefferson Lab) Fernando Barbosa (JLab) Jeff Landgraf (Brookhaven National Laboratory)
13:00 - 17:00
Contributions

13:00 Overview of ePIC Mechanical Design and Updates - Rahul Sharma (BNL)

13:30 Status of global thermal model and cooling of ePIC - Girish Gowda

14:00 BIC: Power Budget Estimation and Cooling Design Strategy - Wouter Deconinck (University of Manitoba) Zisis Papandreou (University of Regina)

14:15 MPGDs: Power and cooling design - Seung Joon Lee (Jefferson Lab)

14:30 B-ToF: Power Budget Estimation and Cooling Design Strategy - Wei Li (Rice University)

14:45 SVT: Power Budget Estimation and Cooling Design Strategy - Ernst Sichtermann (Lawrence Berkeley National Laboratory)

15:00 Far Backward Cooling Requirements - Stephen Kay (University of York)

15:15 Far Forward Cooling Requirements - Alexander Jentsch (Brookhaven National Laboratory)

15:30 dRICH Gas system Requirements for ePIC - Silvia Dalla Torre (INFN, Trieste)

15:45 MPGD Gas system Requirements for ePIC - Stefano Gramigna (INFN Roma Tor Vergata)
13:00 - 17:10
Contributions

13:00 Synergistic Activities: HRPPD Requirements - Alexander Kiselev (Brookhaven National Lab)

13:30 Synergistic Activities: Aerogel QA - Matt Posik (Temple University)

14:00 Synergistic Activities: Mirror testing and QA - Jihee Kim (Brookhaven National Laboratory)

14:15 Synergistic Activities: pfRICH and hpDIRC Requirements for FCFD variant - Brian Page (Brookhaven National Laboratory) Fernando Barbosa (JLab) Grzegorz Kalicy (CUA) Raymond Dawson (JLab)

14:45 Synergistic Activities: TOF Requirements on FCFDv1 - Artur Apresyan (Fermilab)

15:00 Test Article Status: pfRICH - Brian Page (Brookhaven National Laboratory)

15:10 Test Article Status: dRICH - Marco Contalbrigo (INFN Ferrara)

15:20 Test Article Status: hpDIRC - Grzegorz Kalicy (CUA)

16:00 Test Article Status: TOF - Satoshi Yano (Hiroshima University)

16:15 Test Article Status: Common Testing Plans

16:30 Component QA: pfRICH - Brian Page (Brookhaven National Laboratory)

16:40 Component QA: dRICH - Marco Contalbrigo (INFN Ferrara)

16:50 Component QA: hpDIRC - Grzegorz Kalicy (CUA)

17:00 Component QA: TOF - Simone Mazza (University of California - Santa Cruz)
Session 2
Session 2
13:00 - 17:00
Contributions

13:00 Systematic Uncertainty Discussion with a few slides input from all PWG on what they have so far

13:40 Summary of Workshop of French Plans for Contributions to Early Science - Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr) Carlos Munoz Camacho (IJCLab, CNRS/IN2P3) Carlos Munoz Camacho (IJCLab-Orsay (France))

14:10 Inclusive Conveners Report - Stephen Maple (University of Birmingham) Win Lin (Stony Brook University)

14:25 Semi-Inclusive Conveners Report - Anselm Vossen (member@duke.edu;faculty@duke.edu) Ralf Seidl (RIKEN)

15:10 Jets and HF Conveners Report - Rongrong Ma (Brookhaven National Laboratory)

15:25 BSM and EW Conveners Report and Plans - Juliette Mammei (University of Manitoba) Zuhal Seyma Demiroglu (Stony Brook University)

15:40 Exclusive, Diffractive, Tagging Convener's Report - Stephen Kay (University of York) Zhoudunming Tu (BNL)

15:55 Discussion on Templates, Next Steps and Plans for the Early Science Document
18:00

18:00 - 20:00
Thursday 22 January 2026

09:00

09:00 - 12:00

12:00

12:00 - 13:00
13:00
13:00 - 17:00
Contributions

13:00 EIC Project Status (30 + 30) - Jim Yeck

14:00 Panel Session #1 - Abhay Deshpande (Stony Brook University & BNL) E. C. Aschenauer (BNL) Jim Yeck Kevin S Smith (BNL) Rolf Ent (Jefferson Lab)

15:30 Panel Session #2 - John Lajoie (Oak Ridge National Laboratory) Markus Diefenthaler (Jefferson Lab) Rachel Montgomery Salvatore Fazio (University of Calabria and INFN-Cosenza) Silvia Dalla Torre (INFN, Trieste)

16:30 Open Mic Contributions
Friday 23 January 2026
09:00
09:00 - 12:00
Contributions

09:00 Status of the pTDR and Plans for CD-2 (30+10) - Silvia Dalla Torre (INFN, Trieste)

09:40 Collaboration Goals for 2026 (20+10) - John Lajoie (Oak Ridge National Laboratory)

10:10 Awards - E. C. Aschenauer (BNL)

10:45 Status of Tracking (20+5) - Barak Schmookler (University of Houston) Barbara Jacak (UC Berkeley and LBNL)

11:10 Urgent ePIC Simulation Feedback Needed by the EIC (25+10) - E. C. Aschenauer (BNL)

11:45 Closing (20) - John Lajoie (Oak Ridge National Laboratory)
12:00

12:00 - 13:00
13:00
13:00 - 17:00
Contributions

13:00 Data Lifecycle and FAIR Principles for ePIC: Priorities and Next Steps - Laura Biven (Jefferson Lab)

13:20 Group Discussion

14:00 AI Integration Within ePIC - Dmitrii Kalinkin (Brookhaven National Laboratory)

14:30 Enhancing PID Separation at ePIC Using ML - Charles-Joseph Naïm (Stony Brook University (CFNS))

14:50 Hydra - Torri Jeske (Jefferson Lab)

15:20 LLM Use in ePIC at Scale - Wouter Deconinck (University of Manitoba)

15:35 AI Readiness Implications - Markus Diefenthaler (Jefferson Lab)

15:50 Group Discussion
13:00 - 17:00
Contributions

13:00 Introduction - Oleg Tsai (ucla)

13:15 Backward ECal - Tanja Horn

13:35 Barrel ECal - Henry Klest

13:55 Forward HCAL - Weibin Zhang (UC Riverside)

14:15 Forward ECal - Oleg Tsai (ucla)

14:35 Barrel HCAL - Murad Sarsour (Georgia State University)

14:50 Discussion-questions

15:15 Coffee break

15:30 Backward HCal/ nHCAL, Updates - Daniel Brandenburg (Ohio State University)

15:50 Update on Backward Ecal’s beam test at DESY (Discrete /MIT Prototype) - Justin Frantz (Ohio University)

16:15 Discussion-questions
13:00 - 17:00
Contributions

13:00 DVCS - Oliver Jevons (staff@gla.ac.uk;member@gla.ac.uk)

13:30 DVpi0 - Jihee Kim (Brookhaven National Laboratory)

14:00 Deuteron tagging - Jan Vanek (University of New Hampshire)

14:30 eA phi production - Maci Kesler (Kent State University)

15:30 SRO Guided AI for Meson Structure Extraction and Background Distinction - Sandeep Shiraskar (Catholic Unviersity of America)

16:00 Enhanced Λ-reconstruction through cross-calorimeter correlations for kaon structure studies via the Sullivan Process - Baptiste Fraïsse (Catholic Unviersity of America)

16:30 Open Discussion Session - Stephen Kay (University of York)
13:00 - 17:00
13:00 - 17:00
Contributions

13:00 RICH Software Status - Alexander Kiselev (BNL)

13:20 DIRC Software Status - Shubham Dutta (Stony Brook University) William Llope (Wayne State University)

13:40 TOF Software Status - Kentaro Kawade (Shinshu University)

14:00 Open Discussion 1: Algorithmic Status and Requirements - Brian Page (Brookhaven National Laboratory) Chandradoy Chatterjee (INFN Trieste) Derek Anderson (Thomas Jefferson National Accelerator Facility) Shujie Li (Lawrence Berkeley National Laboratory) Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)

14:45 PID Use Cases in Analyses - Anselm Vossen (member@duke.edu;faculty@duke.edu) Ralf Seidl (RIKEN)

15:30 Contextualizing PID in Holistic Reconstruction - Chandradoy Chatterjee (INFN Trieste) Derek Anderson (Thomas Jefferson National Accelerator Facility) Shujie Li (Lawrence Berkeley National Laboratory)

15:40 Open Discussion 2: Towards Global PID Reconstruction - Brian Page (Brookhaven National Laboratory) Chandradoy Chatterjee (INFN Trieste) Derek Anderson (Thomas Jefferson National Accelerator Facility) Shujie Li (Lawrence Berkeley National Laboratory) Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)

16:30 Open Discussion 3: Overflow - Brian Page (Brookhaven National Laboratory) Chandradoy Chatterjee (INFN Trieste) Derek Anderson (Thomas Jefferson National Accelerator Facility) Shujie Li (Lawrence Berkeley National Laboratory) Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)

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