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January 2026 ePIC Collaboration Meeting
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US/Eastern
Brookhaven National Laboratory
Brookhaven National Laboratory
Science and User Support Center (Bldg. 101) (Brookhaven National Laboratory)
Description
The 2026 ePIC Collaboration Meeting will be held at Brookhaven National Laboratory from January 20 to 23, 2026, in the Science and User Support Center (Building 101). This meeting will bring together members of the ePIC Collaboration to discuss progress across all aspects of the experiment, including detector systems, software development, simulations, data analysis, and physics performance studies.
Event ID: E000007360
Note: This meeting falls under Exemption E. Meetings such as Advisory Committee and Federal Advisory Committee meetings. Solicitation/Funding Opportunity Announcement Review Board meetings, peer review/objective review panel meetings, evaluation panel/board meetings, and program kick-off and review meetings (including those for grants and contracts).
Contact
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08:00
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09:00
Arrival and Registration 1h
Science and User Support Center (SUSC) Building 101
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09:00
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12:00
Plenary 1 (Room 123/124/125)
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09:00
Welcome (10) 10mSpeaker: John Hill (BNL)
- 09:10
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09:15
Status of the ePIC Collaboration (20+10) 30mSpeaker: John Lajoie (Oak Ridge National Laboratory)
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09:45
Report on the EIC Project Detector (20+10) 30mSpeakers: Dr E. C. Aschenauer (BNL), Rolf Ent (Jefferson Lab)
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10:15
Coffee Break 30m
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10:45
Report on the EIC Collider (30+15) 45mSpeaker: Sergei Nagaitsev
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11:30
Additional Discussion 30m
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09:00
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12:00
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13:00
Lunch
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13:00
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14:00
Plenary 2 (Room 123/124/125)
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13:00
Technical Coordination Report (20+10) 30mSpeaker: Silvia Dalla Torre (INFN, Trieste)
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13:30
Physics Analysis Coordination Report (20+10) 30mSpeakers: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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13:00
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14:00
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17:00
Software & Computing Plenary Session (Room 123/124/125)Conveners: Dmitrii Kalinkin (Brookhaven National Laboratory), Holly Szumila-Vance (member@jlab.org;employee@jlab.org), Dr Markus Diefenthaler (Jefferson Lab), Torre Wenaus (BNL)
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14:00
Compute–Detector Integration in the ePIC Experiment (20+10) 30mSpeaker: Dr Markus Diefenthaler (Jefferson Lab)
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14:30
Updates from EIC Computing & Software Joint Institute (20+10) 30mSpeakers: Amber Boehnlein (Jefferson Lab), alexei klimentov (bnl)
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15:00
Collaboration Photo 10m
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15:10
Coffee Break 20m
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15:30
ePIC Software and Simulation Campaigns (20+10) 30mSpeaker: Dmitrii Kalinkin (Brookhaven National Laboratory)
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16:00
Discoverable Software (20+10) 30mSpeakers: Holly Szumila-Vance (member@jlab.org;employee@jlab.org), Stephen Kay (University of York)
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14:00
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08:00
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09:00
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12:00
CALOROC (Room 121)Conveners: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Norbert Novitzky (ORNL)
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08:00
CALOROC: status and plans 25mSpeaker: Frederic Dulucq (OMEGA - Ecole Polytechnique - CNRS/IN2P3)
- 08:30
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08:55
CALOROC FEB for the EEEMCal 15mSpeaker: Olivier LE DORTZ (LLR IN2P3-CNRS)
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09:15
Simulation implementation 20mSpeaker: Minho Kim (Argonne National Laboratory)
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09:40
Coffee break 20m
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10:00
Backward HCal: readout-requirements 5m
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10:10
Backward ECal: readout-requirements 5mSpeakers: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Tristan Protzman (Lehigh University)
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10:20
Barrel HCal: readout-requirements 5mSpeakers: Murad Sarsour (Georgia State University), Prof. Murad Sarsour (Georgia State University)
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10:30
Barrel ECal: readout requirements 5mSpeaker: Maria Zurek (Argonne National Laboratory)
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10:40
Forward ECal: readout requirements 5mSpeaker: Mr Gerard Visser (Indiana University)
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10:50
Forward HCal: readout requirements 5mSpeaker: Friederike Bock (ORNL)
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11:00
B0: readout requirements 5m
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11:10
ZDC: readout requirements 5m
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11:20
Insert: readout requirements 5m
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11:30
Lumi Pair Spectrometer: readout requirements 5m
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11:40
Low-Q2 tagger: readout requirements 5m
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11:50
Lumi photon detector: readout requirements 5m
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08:00
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08:00
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12:00
Far-Forward DSC (Room 122)Conveners: Alexander Jentsch (Brookhaven National Laboratory), Dominique Marchand (IJCLab Orsay), Yulia Furletova (Jefferson Lab)
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08:00
Introduction and timelines 15mSpeaker: Yulia Furletova (Jefferson Lab)
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08:15
Mechanical Integration - I 20mSpeaker: Jonathan Smith (Jefferson Lab)
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08:35
Mechanical Integration - II 20mSpeaker: India Krehbiel
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09:15
Cooling - B0 tracker and EMCAL 20m
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09:35
ZDC Reconstruction - SiPM-on-tile clustering algorithm 20mSpeaker: Sebouh Paul (UC Riverside)
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09:55
RP/OMD Reconstruction 15mSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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10:10
B0 tracking and reconstruction 15mSpeaker: Baptiste Fraïsse (Catholic Unviersity of America)
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10:45
AC-LGAD and EICROC0 testing at BNL 20mSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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11:05
AC-LGAD and EICROC0 testing at IJCLab 20mSpeaker: Dominique Marchand (IJCLab Orsay)
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11:25
EICROC1 updates 20mSpeaker: Christophe de la Taille (OMEGA CNRS/IN2P3-Ecole Polytechnique (FR))
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11:45
RBv1 updates 15mSpeaker: Tonko Ljubicic (Rice Uni)
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08:00
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08:00
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09:20
Jets and HF PWG Workfest (Room 123/124/125)Conveners: Rongrong Ma (Brookhaven National Laboratory), Dr Shyam Kumar (University and INFN Bari)
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08:00
Introduction to Jets/HF Dedicated Session 5mSpeakers: Rongrong Ma (Brookhaven National Laboratory), Dr Shyam Kumar (University and INFN Bari)
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08:05
Status of Lc Reconstruction in the ePIC Experiment + tutorial on ML for HF 25mSpeaker: Dr Shyam Kumar (University and INFN Bari)
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08:30
D0 reconstruction with machine background 15mSpeaker: Connie Yang (The University of Texas at Austin)
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08:45
First look of heavy flavor jet energy-energy correlator feasibility in e+p collisions 15mSpeaker: Dr Xuan Li (Los Alamos National Laboratory)
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09:00
Charged jet studies in ep and eA 20mSpeaker: Dener De Souza Lemos (Brookhaven National Laboratory)
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08:00
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12:00
Streaming Computing: Calibrations and E0-E1 Interface (Room 133)Conveners: Jeff Landgraf (Brookhaven National Laboratory), Marco Battaglieri (Jefferson Lab), Dr Markus Diefenthaler (Jefferson Lab), Taku Gunji (Center for Nuclear Study, the University of Tokyo), Torre Wenaus (BNL)
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08:15
Streaming Calibration Workflows 30mSpeaker: Taku Gunji (Center for Nuclear Study, the University of Tokyo)
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09:00
Streaming Calibration Summary of SROXIII 30mSpeaker: Marco Battaglieri (Jefferson Lab)
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09:45
Coffee Break 15m
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10:00
Echelon 0 Status and Plan for 2026 20mSpeaker: Jeff Landgraf (Brookhaven National Laboratory)
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10:30
Orchestration of TF Processing with Panda/Rucio 10m
Description of the TF processing orchestration and the status of the testbed.
Speaker: Dr Maxim Potekhin (Brookhaven National Laboratory) -
10:40
Fast TF streaming with PanDA/iDDS, and 2026 plans 10mSpeaker: Torre Wenaus (BNL)
- 11:00
- 11:30
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09:20
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12:00
Physics Analysis - pTDR and Early Science (Room 123/124/125): Session 1Conveners: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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09:20
Break 30m
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09:50
Introduction from PACs 5mSpeakers: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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09:55
Status update on Particle Flow 20mSpeaker: Dr Derek Anderson (Thomas Jefferson National Accelerator Facility)
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10:15
Electron finder efficiency/purity, pion contamination, cluster finding inefficiency 30mSpeaker: Win Lin (Stony Brook University)
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10:45
Radiative corrections 30mSpeaker: Stephen Maple (University of Birmingham)
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11:15
Machine Background Discussion with a few slides input from all PWGs on what they have so far 45m
contributions from all PWG on what they have
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09:20
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12:00
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13:00
Lunch
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17:20
Electronics, Readout and DAQ (Room 122)Conveners: Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)
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13:00
Introduction 5mSpeaker: Jeff Landgraf (Brookhaven National Laboratory)
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13:10
ASIC Status Overview 15mSpeaker: Fernando Barbosa (JLab)
- 13:30
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14:10
Simulation File Details, Assumptions, Structure, & Organization 10mSpeaker: Sakib Rahman (NPPS-BNL)
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14:25
SVT rate study with beam background 10mSpeaker: Shujie Li (Lawrence Berkeley National Laboratory)
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14:40
Coffee Break 20m
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15:20
dRICH DAQ: from ALCOR to DAM 15mSpeakers: Francesca Lo Cicero, Jeff Landgraf (Brookhaven National Laboratory)
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15:40
Generic RDO 15mSpeaker: Norbert Novitzky (ORNL)
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16:00
Ideas Regarding FELIX/Software organization of AC-LGAD 15mSpeaker: Tonko Ljubicic (Rice Uni)
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16:20
MAPS Readout / Ideas regarding Aggregating RDO 15mSpeaker: Dr Joachim Schambach (Oak Ridge National Laboratory)
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16:40
Discussion Regarding pico-DAQ / RDO/FELIX organization, & protocols 40mSpeakers: David Abbott (Jefferson Lab), Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)
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17:00
Mechanics and Integration (Room 121)Convener: Prakhar Garg (Yale University)
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13:00
Overview of ePIC Mechanical Design and Updates 20mSpeaker: Rahul Sharma (BNL)
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13:30
Status of global thermal model and cooling of ePIC 20mSpeaker: Girish Gowda
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14:00
BIC: Power Budget Estimation and Cooling Design Strategy 15mSpeakers: Dr Wouter Deconinck (University of Manitoba), Zisis Papandreou (University of Regina)
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14:15
MPGDs: Power and cooling design 15mSpeaker: Seung Joon Lee (Jefferson Lab)
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14:30
B-ToF: Power Budget Estimation and Cooling Design Strategy 15mSpeaker: Prof. Wei Li (Rice University)
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14:45
SVT: Power Budget Estimation and Cooling Design Strategy 15mSpeaker: Ernst Sichtermann (Lawrence Berkeley National Laboratory)
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15:00
Far Backward Cooling Requirements 15mSpeaker: Stephen Kay (University of York)
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15:15
Far Forward Cooling Requirements 15mSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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15:30
dRICH Gas system Requirements for ePIC 15mSpeaker: Silvia Dalla Torre (INFN, Trieste)
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15:45
MPGD Gas system Requirements for ePIC 15mSpeaker: Stefano Gramigna (INFN Roma Tor Vergata)
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13:00
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17:10
PID Cross-Cutting Working Group (Room 133)Conveners: Brian Page (Brookhaven National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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13:00
Synergistic Activities: HRPPD Requirements 30mSpeaker: Alexander Kiselev (Brookhaven National Lab)
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13:30
Synergistic Activities: Aerogel QA 30mSpeaker: Matt Posik (Temple University)
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14:00
Synergistic Activities: Mirror testing and QA 15mSpeaker: Jihee Kim (Brookhaven National Laboratory)
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14:15
Synergistic Activities: pfRICH and hpDIRC Requirements for FCFD variant 30mSpeakers: Brian Page (Brookhaven National Laboratory), Fernando Barbosa (JLab), Grzegorz Kalicy (CUA), Raymond Dawson (JLab)
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14:45
Synergistic Activities: TOF Requirements on FCFDv1 15mSpeaker: Artur Apresyan (Fermilab)
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15:00
Test Article Status: pfRICH 10mSpeaker: Brian Page (Brookhaven National Laboratory)
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16:00
Test Article Status: TOF 15mSpeaker: Satoshi Yano (Hiroshima University)
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16:15
Test Article Status: Common Testing Plans 15m
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16:30
Component QA: pfRICH 10mSpeaker: Brian Page (Brookhaven National Laboratory)
- 16:40
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16:50
Component QA: hpDIRC 10mSpeaker: Grzegorz Kalicy (CUA)
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17:00
Component QA: TOF 10mSpeaker: Simone Mazza (University of California - Santa Cruz)
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17:00
Physics Analysis - pTDR and Early Science (Room 123/124/125): Session 2Conveners: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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13:00
Systematic Uncertainty Discussion with a few slides input from all PWG on what they have so far 40m
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13:40
Summary of Workshop of French Plans for Contributions to Early Science 30mSpeakers: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Carlos Munoz Camacho (IJCLab, CNRS/IN2P3), Carlos Munoz Camacho (IJCLab-Orsay (France))
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14:10
Inclusive Conveners Report 15mSpeakers: Stephen Maple (University of Birmingham), Win Lin (Stony Brook University)
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14:25
Semi-Inclusive Conveners Report 15mSpeakers: Anselm Vossen (member@duke.edu;faculty@duke.edu), Ralf Seidl (RIKEN)
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14:40
Break 30m
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15:10
Jets and HF Conveners Report 15mSpeaker: Rongrong Ma (Brookhaven National Laboratory)
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15:25
BSM and EW Conveners Report and Plans 15mSpeakers: Juliette Mammei (University of Manitoba), Zuhal Seyma Demiroglu (Stony Brook University)
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15:40
Exclusive, Diffractive, Tagging Convener's Report 15mSpeakers: Stephen Kay (University of York), Zhoudunming Tu (BNL)
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15:55
Discussion on Templates, Next Steps and Plans for the Early Science Document 30m
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13:00
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18:00
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20:00
Conference Dinner (Berkner Hall)
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08:00
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12:00
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09:00
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12:00
Collaboration Council Meeting: agenda at https://indico.bnl.gov/event/31005/ (Room 123/124/124)
The agenda for the CC Meeting can be found at: https://indico.bnl.gov/event/31005/
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12:00
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13:00
Lunch
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13:00
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17:00
Plenary 3 (Room 123/124/124)
- 13:00
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14:00
Panel Session #1 1h
Moderated by Thomas Ullrich
Speakers: Prof. Abhay Deshpande (Stony Brook University & BNL), Dr E. C. Aschenauer (BNL), Jim Yeck, Kevin S Smith (BNL), Rolf Ent (Jefferson Lab) -
15:00
Coffee Break 30m
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15:30
Panel Session #2 1h
Moderated by Rolf Ent
Speakers: John Lajoie (Oak Ridge National Laboratory), Dr Markus Diefenthaler (Jefferson Lab), Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza), Silvia Dalla Torre (INFN, Trieste) -
16:30
Open Mic Contributions 30m
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BIC AstroPix Layers 10mSpeaker: Sylvester Joosten (Argonne National Laboratory)
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12:00
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Plenary 4 (Room 123/124/124)
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09:00
Status of the pTDR and Plans for CD-2 (30+10) 40mSpeaker: Silvia Dalla Torre (INFN, Trieste)
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09:40
Collaboration Goals for 2026 (20+10) 30mSpeaker: John Lajoie (Oak Ridge National Laboratory)
- 10:10
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10:15
Coffee Break 30m
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10:45
Status of Tracking (20+5) 25mSpeakers: Barak Schmookler (University of Houston), Barbara Jacak (UC Berkeley and LBNL)
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11:10
Urgent ePIC Simulation Feedback Needed by the EIC (25+10) 35mSpeaker: Dr E. C. Aschenauer (BNL)
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11:45
Closing (20) 15mSpeaker: John Lajoie (Oak Ridge National Laboratory)
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09:00
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13:00
Lunch
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17:00
AI in ePIC (Room 133)Conveners: Dmitrii Kalinkin (Brookhaven National Laboratory), Dr Markus Diefenthaler (Jefferson Lab), Torre Wenaus (BNL)
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13:00
Data Lifecycle and FAIR Principles for ePIC: Priorities and Next Steps 20mSpeaker: Dr Laura Biven (Jefferson Lab)
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13:20
Group Discussion 40m
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14:00
AI Integration Within ePIC 30mSpeaker: Dmitrii Kalinkin (Brookhaven National Laboratory)
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14:30
Enhancing PID Separation at ePIC Using ML 20mSpeaker: Charles-Joseph Naïm (Stony Brook University (CFNS))
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14:50
Hydra 30mSpeaker: Torri Jeske (Jefferson Lab)
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15:20
LLM Use in ePIC at Scale 15mSpeaker: Dr Wouter Deconinck (University of Manitoba)
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15:35
AI Readiness Implications 15mSpeaker: Dr Markus Diefenthaler (Jefferson Lab)
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15:50
Group Discussion 30m
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Calorimetry Cross-Cutting WG (Room 122)Conveners: Julie Roche (Ohio University), Oleg Tsai (ucla)
- 13:00
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- 13:35
- 13:55
- 14:15
- 14:35
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14:50
Discussion-questions 25m
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15:15
Coffee break 15m
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15:30
Backward HCal/ nHCAL, Updates 15mSpeaker: Prof. Daniel Brandenburg (Ohio State University)
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15:50
Update on Backward Ecal’s beam test at DESY (Discrete /MIT Prototype) 20mSpeaker: Justin Frantz (Ohio University)
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16:15
Discussion-questions 45m
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13:00
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17:00
Exclusive, Diffraction and Tagging PWG (Room 123/124/124)Conveners: Stephen Kay (University of York), Zhoudunming Tu (BNL)
- 13:00
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13:30
DVpi0 30mSpeaker: Jihee Kim (Brookhaven National Laboratory)
- 14:00
- 14:30
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15:00
Coffee/Tea Break 30m
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15:30
SRO Guided AI for Meson Structure Extraction and Background Distinction 30mSpeaker: Sandeep Shiraskar (Catholic Unviersity of America)
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16:00
Enhanced Λ-reconstruction through cross-calorimeter correlations for kaon structure studies via the Sullivan Process 30mSpeaker: Baptiste Fraïsse (Catholic Unviersity of America)
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16:30
Open Discussion Session 30m
Discussion on next steps and key tasks. Path forward to the meeting in Calabria and the Early Science Report in the Spring.
Speaker: Stephen Kay (University of York)
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13:00
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17:00
Excursion (Leaves from SUSC)
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13:00
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17:00
Joint Reconstruction and PID CC WG (Room 121)Conveners: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory)
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13:00
RICH Software Status 20mSpeaker: Alexander Kiselev (BNL)
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13:20
DIRC Software Status 20mSpeakers: Shubham Dutta (Stony Brook University), William Llope (Wayne State University)
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13:40
TOF Software Status 20mSpeaker: Kentaro Kawade (Shinshu University)
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14:00
Open Discussion 1: Algorithmic Status and Requirements 45mSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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14:45
PID Use Cases in Analyses 15mSpeakers: Anselm Vossen (member@duke.edu;faculty@duke.edu), Ralf Seidl (RIKEN)
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15:00
Coffee Break 30m
☕🍵
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15:30
Contextualizing PID in Holistic Reconstruction 10mSpeakers: Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory)
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15:40
Open Discussion 2: Towards Global PID Reconstruction 50mSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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16:30
Open Discussion 3: Overflow 30mSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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12:00
