Electron-Ion Collider Resource Review Board Meeting November 2024 at BNL

12 Nov 2024, 08:00 → 13 Nov 2024, 17:30 US/Eastern

EIC Project Center, Bldg 1005S, 3rd Floor Seminar Room (Brookhaven National Laboratory)

The Electron-Ion Collider (EIC) Resources Review Board (EIC-RRB) is organized by the EIC Host Laboratories, Brookhaven National Laboratory (BNL) and Thomas Jefferson National Accelerator Facility (TJNAF), and supported by participation by the EIC project and the EIC experiment collaboration. The EIC-RRB is comprised of the representatives of the international funding agencies supporting institutions collaborating on the EIC detector(s) and representatives from the two host labs.

The EIC-RRB will provide coordination during detector development, construction, and operations. The 4th meeting of the EIC-RRB is on November 12–13, 2024.

• RRB Co-Chairpersons: Abhay Deshpande, BNL Interim Associate Laboratory Director for Nuclear and Particle Physics, and Diego Bettoni, Vice President of INFN.
• Representatives of the Host Laboratories: Abhay Deshpande, BNL Interim Associate Laboratory Director for Nuclear and Particle Physics, and David Dean, Deputy Director for Science, Thomas Jefferson National Accelerator Facility.
   

Event ID: E000006205

Note: This meeting falls under Exemption E. Meetings such as Advisory Committee and Federal Advisory Committee meetings. Solicitation/Funding Opportunity Announcement Review Board meetings, peer review/objective review panel meetings, evaluation panel/board meetings, and program kick-off and review meetings (including those for grants and contracts).

This meeting also falls under Exemption 142.3B-3c(2)(d) for EIC virtual meetings, including project reviews and collaboration meetings.

Draft EIC RRB Minutes - Nov 2024.docx

Tuesday 12 November

08:00 → 09:00 Breakfast/Registration

09:00 → 09:10 Welcome from BNL & JLAB Directors

Speakers: JoAnne Hewett (BNL), Kimberly Sawyer (JLAB)

09:10 → 09:30 Welcome, Meeting Goals and Approval of May 2024 RRB Meeting Minutes

Speakers: Abhay Deshpande (SBU & BNL), Diego Bettoni (INFN)

FINAL DRAFT Minutes for May 2024 EIC RRB Meeting.docx

Final Meeting Minutes-May 2024 EIC RRB Meeting.pdf

09:30 → 09:45 Report from the EIC Advisory Board

Speaker: Kimberly Sawyer (JLAB)

Report from the EIC AB-K. Sawyer.pptx

09:45 → 10:05 Results of the EIC CD-3B Director's Review

Speakers: Diane Hatton (Retired BNL), Mark Reichanadter (Retired SLAC), Patricia McBride (FNAL)

EIC RRB Briefing-r0.pptx

10:05 → 10:35 Report from the Project Director

Speaker: Jim Yeck (BNL)

November 2024 RRB-J. Yeck_04-FINAL.pptx

10:35 → 10:45 Remarks by Host Agency DOE

Speaker: Linda Horton (DOE)

10:45 → 11:15 Group Photo & Coffee Break

11:15 → 12:30 EIC Project Session

Convener: Jim Yeck

11:15 Status of EIC International Partnerships & Agreements

Speakers: Luisella Lari (BNL), Paolo Berrutti (BNL)

RRB_Nov_2024_LL_PB_FINAL.pptx

11:40 EIC Project Detector Overview

Speakers: Elke Aschenauer (BNL), Rolf Ent (Jefferson Lab)

EIC.RRB.Detector_v2.pptx

12:10 Report from the Detector Advisory Chair

Speaker: Andrew White (University of Texas)

EIC DAC RRB Report Nov 2024.pdf

12:30 → 14:00 EIC Advisory Board Satellite Meeting

Speaker: Kimberly Sawyer (JLAB)

12:30 → 14:00 RRB Hosted Lunch

14:00 → 15:30 ePIC Session

Convener: Rolf Ent (Jefferson Lab)

14:00 Report from the ePIC Collaboration Spokesperson

Speaker: John Lajoie (Oak Ridge National Laboratory)

EIC RRB - Report from ePIC Collaboration Spokesperson Nov 12 2024 rev 5.pptx

14:30 Report from the ePIC Technical Coordinator

Speaker: Silvia Dalla Torre (INFN, Trieste)

RRB_20241112-13_DallaTorre.v2.pdf

14:50 Report from the ePIC Computing Coordinator

Speaker: Markus Diefenthaler (JLAB)

Diefenthaler-EICRRB-StreamingComputingModel.pdf

15:10 Discussion

15:30 → 15:50 Coffee Break

15:50 → 16:10 Host Labs and User Expectations

Speakers: Abhay Deshpande (Stony Brook University & BNL), Ann Emrick (BNL)

EIC-User-Experience-Rev01ap-aa.pptx

16:10 → 17:20 International Computing Model and Governance

Speakers: Alexei Klimentov (BNL), Amber Boehnlein (Jefferson Lab)

Diefenthaler-EICRRB-SCReview2024-Report.pdf

ECSJI-EIC-RRB-Nov2024-v02.pptx

17:20 → 17:30 Review Day 1 and Plans for Day 2

Speakers: Diego Bettoni (INFN), Abhay Deshpande (Stony Brook University & BNL)

17:30 → 17:50 Travel from BNL to Home2Suites

18:00 → 18:30 Coach Bus via Home2Suites to Hosted Dinner at Cooperage Inn

18:30 → 21:30 Hosted Dinner

21:30 → 21:50 Coach Bus Returns to Home2Suites

Wednesday 13 November

08:00 → 09:00 Breakfast

09:00 → 10:30 Common Funds & Global Strategy Session

Convener: Elke Aschenauer (BNL)

09:00 Common Funds proposal – WG Presentation

Speakers: Rolf Ent (Jefferson Lab), John Lajoie (Oak Ridge National Laboratory), Paolo Giubellino (INFN), Abhay Deshpande (Stony Brook University & BNL)

Common_Fund_preliminary_M&O_estimates_v5.xlsx

Common_Funds_Discussion_111324_JGL rev4.pptx

Common_Fund_Updated_Document_111024.docx

09:20 Further Discussion on Commons Funds, Computing, Software Integration, & Oversight

09:45 Global Strategy proposal – WG Presentation

Speakers: Elke Aschenauer (BNL), Marta Ruspa (INFN)

EIC.OutReach.Next.pptx

10:05 Further Discussion on Global Strategy

10:30 → 11:00 Coffee Break

11:00 → 12:30 Comments by Members & Observers

Convener: Diego Bettoni (INFN)

11:00 Comments by Members (Funding Agency Representatives)

12:00 Comments by Observers

12:30 → 13:30 Lunch Break

13:30 → 14:30 Preparation for the Next RRB Meeting

Conveners: Abhay Deshpande (Stony Brook University & BNL), Diego Bettoni (INFN)

13:30 Discussion on Key Topics of 5th RRB meeting, Dates and Venue

14:00 Meeting Summary

Speakers: Diego Bettoni (INFN), Abhay Deshpande (Stony Brook University & BNL)

14:30 → 14:31 Adjourn

14:30 → 16:00 Optional Tour of BNL Facilities