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ePIC Collaboration Council Meeting
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Description
Connection information (Password-protected):
https://temple.zoom.us/j/92329335429?pwd=ccyd27aDOCzPzwapPrfRQezfy9MNwE.1
(Same password as the last General Meeting, PDG ID for a proton)
Minutes from the last ePIC CC meeting, July 27, 2024: Click here!
Minutes from the ePIC Collaboration Council Meeting on November 8, 2024
Location: Remote CC Meeting
Mode: Remote
Agenda: https://indico.bnl.gov/event/24841/
The meeting was started by Council Chair Bernd Surrow, welcoming all participants. Around 80 participants were attending via Zoom. The chair reviewed the details of the agenda.
John Lajoie provided a report from the spokesperson, including welcoming newly admitted institutions and newly appointed conveners. An overview of past and upcoming reviews and meetings was provided, including an overview of the agenda structure for the January 2025 collaboration meeting in Frascati, Italy. A summary of the TDR and publication strategy was provided. An overview of future collaboration meetings was given, reminding the collaboration for open calls of the 2025/2026 summer joint meetings and the January 2026 ePIC meeting. John emphasized that documents have been signed to establish ePIC as a CERN-recognized experiment.
Status reports were provided by Rongrong Ma on behalf of the “Ad-hoc Committee on Result Release Procedures”, by Annalisa Mastroserio on the “Publication Committee” work toward a draft document, by Brian Page on the Conference and Talks Committeework, and by Megan Connors on the “Code of Conduct Policy, along with the anticipated timeline for adopting the respective policy. Pietro Antonioli discussed plansfor the implementation of the Membership policy.
During a closed session, a vote was called to decide on the procedure for convener endorsement. The vote during the meeting favored an individual voting procedure rather than a block voting. Helen Caines presented plans for the upcoming nomination/election process for the spokesperson, CC vice-chair, and vice-chair positions of various policy committees. The last item was devoted to executing the charter for voting suspension of institutions that have not participated in multiple elections.
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