ePIC Collaboration Council Meeting

Friday 26 Apr 2024, 10:30 → 14:00 US/Eastern

Connection information: https://temple.zoom.us/my/berndsurrow

Recording for Vice-Chair candidate presentations: LINK

Draft Minutes from the Collaboration Council Meeting on April 26, 2024

The meeting agenda and materials are available via https://indico.bnl.gov/event/23006/

By consensus, the meeting was not recorded.
The minutes of the Collaboration Council meeting on March 1, 2024, were adopted by consensus and were added to the respective
meeting Indico page.
The spokesperson team provided various collaboration-relevant updates. The slides provide all the details presented.
Four new institutions presented their intention to join ePIC: 1) LLR, 2) American University of Cairo, 3) Central University of
Haryana, and 4) IIT Mandi.
The CC Vice-Chair block consisted of candidate presentations chaired by Helen Caines: 1) Ken Barish, 2) Olga Evdokimov, 3) Peter
Steinberg, and 4) Thomas Ullrich.
Updates on the Membership Policy were provided by Peter Steinberg and Pietro Antonioli and on the Conference and Talks Policy
by Brian Page and Maria Zurek.
The closed session focused on the new membership presentations. No other business was brought up, and the meeting was
adjourned.

10:30 → 10:40 Opening

10:30 Welcome, Agenda, and Minutes from previous meeting

Speakers: Bernd Surrow (Temple University), Ernst Sichtermann (Lawrence Berkeley National Laboratory)

ePIC_CC_Meeting_Welcome_04262024.pdf

Minutes of previous meeting.pdf

10:40 → 10:50 News from SP Office

10:40 News from SP Office

Speaker: Silvia Dalla Torre (INFN, Trieste)

CC-mtg_20242026_CC_SP-office_NEWS.pdf

10:50 → 11:55 New Institutions

10:50 New institutions proposing to join ePIC¶

Speakers: Ernst Sichtermann (Lawrence Berkeley National Laboratory), Silvia Dalla Torre (INFN, Trieste)

ePIC_CC_Meeting_New-Members_04262024.pdf

10:55 LLR participation in ePIC

Speaker: Matthew Nguyen (Laboratoire Leprince-Ringuet)

MatthewNguyen_LLR_Institute.pdf

11:10 American University in Cairo participation in ePIC

Speaker: Ahmed Hamed (American University in Cairo)

ePIC-Membership_AUC.pptx

11:25 Central University of Haryana participation in ePIC

Speaker: Meenu Thakur (Central University of Haryana)

MeenuThakur_CentralUniversityHaryana_Institute.pdf

11:40 IIT Mandi participation in ePIC

Speaker: Amal Sarkar (RKMRC Narendrapur, Kolkata, India)

AmalSarkar_IITMandi_Institute.pptx

11:55 → 13:15 Vice-Chair Election

11:55 Election Process / Vice-Chair

Speaker: Helen Caines (Yale)

12:05 Vice-Chair Candidate Statement 1

Speaker: Kenneth Barish (UC Riverside)

KenBarish.pdf

12:15 Q&A Candidate 1

12:20 Vice-Chair Candidate Statement 2

Speaker: Olga Evdokimov (UIC)

Evdokimov_ePIC_CC_statement_2024.pdf

OEvdokimov_CCVC_CandidatePresentations_04262024.pdf

12:30 Q&A Candidate 2

12:35 Vice-Chair Candidate Statement 3

Speaker: Peter Steinberg (BNL)

PeterSteinberg.pdf

Steinberg_ePICCC20240426_v0.pdf

12:45 Q&A Candidate 3

12:50 Vice-Chair Candidate Statement 4

Speaker: Thomas Ullrich (BNL)

Candidate_Statement_TU.pdf

CC_CandidateStatement_Slides_TU.pdf

13:00 Q&A Candidate 4

13:05 Comments/Questions

13:15 → 13:35 CC Committee Updates

13:15 Update on Membership Policy

Speakers: Peter Steinberg (BNL), Pietro Antonioli (INFN - sezione di Bologna)

Membership_ePICCC20240426.pdf

13:25 Update on Conference and Talks Policy

Speakers: Brian Page (Brookhaven National Laboratory), Maria Zurek (Argonne National Laboratory)

04-26-2024-CC-CTC.pdf

13:35 → 13:55 Closed Session

13:35 Closed Session

13:55 → 14:00 Adjourn

13:55 AOB