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Electron-Ion Collider Resource Review Board Meeting June 2026 at MEXT

Asia/Tokyo
MEXT - Toyko, Japan

MEXT - Toyko, Japan

Description

The Electron-Ion Collider (EIC) Resource Review Board (EIC-RRB) is organized by the EIC Host Laboratories, Brookhaven National Laboratory (BNL) and Thomas Jefferson National Accelerator Facility (TJNAF), and supported by participation by the EIC project and the EIC experiment collaboration. The EIC-RRB is comprised of the representatives of the international funding agencies supporting institutions collaborating on the EIC detector(s) and representatives from the two host labs.

The EIC-RRB will provide coordination during detector development, construction, and operations. The 7th meeting of the EIC-RRB is on June 9-10, 2026.

  • RRB Co-Chairs: Franck Sabatié (CEA-IRFU, Co-Chair), David Dean (Jefferson Lab, Co-Chair), and Abhay Deshpande (BNL, Chair)

  • Meeting Organizers & Hosts: Akira Henda (Director, Office for Particle and Nuclear Research Promotion, MEXT), Taku Gunji (Professor, University of Tokyo), Yuji Goto (Senior Scientist, RIKEN), Abhay Deshpande (Associate Laboratory Director for Nuclear and Particle Physics, Brookhaven National Laboratory), David Dean (Deputy Director for Science, Thomas Jefferson National Accelerator Facility), Franck Sabatié (Director of CEA-IRFU), Jim Yeck (EIC Project Director, Associate Laboratory Director)

Event ID: E000007582

Note: This meeting falls under Exemption E. Meetings such as Advisory Committee and Federal Advisory Committee meetings. Solicitation/Funding Opportunity Announcement Review Board meetings, peer review/objective review panel meetings, evaluation panel/board meetings, and program kick-off and review meetings (including those for grants and contracts).

This meeting also falls under Exemption 142.3B-3c(2)(d) for EIC virtual meetings, including project reviews and collaboration meetings.

    • 08:30 09:00
      Registration 30m
    • 09:00 09:15
      Welcome by Japan Hosts 15m
    • 09:15 09:20
      Welcome by BNL & JLab 5m
    • 09:20 09:25
      Welcome by DOE 5m
    • 09:25 09:40
      Group Photo 15m
    • 09:40 09:45
      Meeting Goals & Approval of the November 2025 Meeting Minutes 5m
    • 09:45 10:00
      Report from the EIC Advisory Board 15m
      Speaker: Jens Dilling (Jefferson Lab)
    • 10:00 10:30
      Report from the Project Director 30m
      Speaker: Jim Yeck (BNL)
    • 10:30 11:00
      Report from the Technical Director 30m
      Speaker: Sergei Nagaitsev (BNL)
    • 11:00 11:30
      Coffee Break 30m
    • 11:30 12:50
      EIC Project Session
      Convener: Prof. Abhay Deshpande (Stony Brook University & BNL)
      • 11:30
        Update on EIC Project Implementation & Cost Reduction Strategy 30m
        Speaker: Jim Yeck (BNL)
      • 12:00
        EIC Project Detector Update 20m
        Speakers: Elke Aschenauer (BNL), Rolf Ent (Jefferson Lab)
      • 12:20
        Finalizing iCRADAs 30m
        Speaker: Luisella Lari (BNL)
    • 12:50 13:50
      Hosted Lunch 1h
    • 13:50 15:20
      ePIC Session
      Convener: Franck Sabatié (CEA Saclay)
      • 13:50
        Report from the ePIC Collaboration Spokesperson 30m
        Speaker: John Lajoie (Oak Ridge National Laboratory)
      • 14:20
        Report from ePIC Technical Director 20m
        Speaker: Silvia Dalla Torre (INFN, Trieste)
      • 14:40
        Report from ePIC Computing Coordinator 20m
        Speaker: Dr Markus Diefenthaler (Jefferson Lab)
      • 15:00
        Discussion 20m
    • 15:20 15:45
      Coffee Break 25m
    • 15:45 17:10
      Computing and Software Session
      Convener: Franck Sabatié (CEA Saclay)
      • 15:45
        International Computing Model and Governance 1h
        Speakers: Alexei Klimentov (BNL), David Lawrence (Jefferson Lab)
      • 16:45
        Discussion 25m
    • 17:10 17:20
      Review Day 1 and Plans for Day 2 10m
    • 18:30 21:30
      Hosted Dinner 3h
  • Wednesday 10 June
    • 09:00 09:30
      Recap of Goals for Day 2 30m
    • 09:30 10:25
      Common Funds, Global Outreach Strategy & Scrutiny Group Session
      Convener: David Dean (Jefferson Lab)
      • 09:30
        Common Funds proposal – WG Presentation 15m
        Speakers: Prof. Abhay Deshpande (Stony Brook University & BNL), John Lajoie (Oak Ridge National Laboratory), Paolo Giubellino (INFN), Rolf Ent (Jefferson Lab)
      • 09:45
        Further Discussion on Common Funds, Computing & Software Integration, Oversight 10m
      • 09:55
        Global Outreach Strategy– WG Presentation 20m
        Speaker: Elke Aschenauer (BNL)
      • 10:15
        Further Discussion on Global Outreach Strategy 10m
    • 10:25 11:00
      Coffee Break 35m
    • 11:00 12:00
      Comments by Members, Observers & DOE 1h

      • Canada: CFI, NSERC
      • Czech Republic: Ministry of Education, Youth and Sports
      • France: CEA Saclay
      • France: IN2P3/CNRS
      • Italy: Istituto Nazionale de Fisica Nucleare (INFN)
      • Japan: MEXT
      • Poland: Department of Innovation and Development, Ministry of Science and Higher Education
      • South Korea: Korea Ministry of Science and ICT (MSIT)
      • United Kingdom: UK Science and Technology Facilities Council (STFC)
      • United States of America: DOE Office of Science

    • 12:00 13:00
      Hosted Lunch 1h