Electron-Ion Collider Resource Review Board Meeting November 2025 at Brookhaven National Laboratory

US/Eastern
3rd Floor Seminar Room (BNL Bldg 1005s)

3rd Floor Seminar Room

BNL Bldg 1005s

Description

The Electron-Ion Collider (EIC) Resource Review Board (EIC-RRB) is organized by the EIC Host Laboratories, Brookhaven National Laboratory (BNL) and Thomas Jefferson National Accelerator Facility (TJNAF), and supported by participation by the EIC project and the EIC experiment collaboration. The EIC-RRB is comprised of the representatives of the international funding agencies supporting institutions collaborating on the EIC detector(s) and representatives from the two host labs.

The EIC-RRB will provide coordination during detector development, construction, and operations. The 6th meeting of the EIC-RRB is on November 4-5, 2025.

  • RRB Co-Chairs: Franck Sabatié (CEA-IRFU, Co-Chair), David Dean (Jefferson Lab, Co-Chair), and Abhay Deshpande (BNL, Chair)

  • Meeting Organizers & Hosts Abhay Deshpande (Associate Laboratory Director for Nuclear and Particle Physics, Brookhaven National Laboratory), David Dean (Deputy Director for Science, Thomas Jefferson National Accelerator Facility), Franck Sabatié (Director of CEA-IRFU), Jim Yeck (EIC Project Director, Associate Laboratory Director)
     

Event ID: E000006596

Note: This meeting falls under Exemption E. Meetings such as Advisory Committee and Federal Advisory Committee meetings. Solicitation/Funding Opportunity Announcement Review Board meetings, peer review/objective review panel meetings, evaluation panel/board meetings, and program kick-off and review meetings (including those for grants and contracts).

This meeting also falls under Exemption 142.3B-3c(2)(d) for EIC virtual meetings, including project reviews and collaboration meetings.

  • Tuesday 4 November
    • 08:30 09:00
      Continental Breakfast: Registration 30m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 09:00 09:05
      Welcome by NP, BNL & JLAB 5m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 09:05 09:15
      Meeting Goals & Approval of the June 2025 Meeting Minutes 10m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 09:15 09:30
      Report from the EIC Advisory Board 15m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Speaker: Jens Dilling (Jefferson Lab)
    • 09:30 10:00
      Report from the Project Director 30m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Speaker: Jim Yeck (BNL)
    • 10:00 10:30
      Report from the Technical Director 30m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Speaker: Sergei Nagaitsev (BNL)
    • 10:30 10:45
      Report from the Detector Advisory Committee 15m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Speaker: Andrew White (UTA)
    • 10:45 11:20
      Coffee Break & Group Photo 35m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 11:20 12:00
      EIC Project Session 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Convener: Prof. Abhay Deshpande (Stony Brook University & BNL)
    • 12:00 13:20
      Working Hosted Lunch 1h 20m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Topic: Discussion on EIC Project Session

    • 13:20 14:50
      ePIC Session 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Convener: Franck Sabatié (CEA Saclay)
    • 14:50 15:15
      Coffee break 25m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 15:15 16:35
      Computing and Software Session 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

      Convener: Franck Sabatié (CEA Saclay)
      • 15:15
        International Computing Model and Governance 1h
        Speakers: Alexei Klimentov (BNL), Amber Boehnlein (Jefferson Lab)
      • 16:15
        Discussion 20m
    • 16:35 16:55
      Review Day 1 and Plans for Day 2 20m 3rd Floor Seminar Room

      3rd Floor Seminar Room

      BNL Bldg 1005s

    • 17:00 20:00
      Working Hosted Dinner 3h SUSC Lobby (BNL BLDG 101)

      SUSC Lobby

      BNL BLDG 101

      Topic: Strengthening International Partnerships

  • Wednesday 5 November
    • 08:30 09:00
      Continental Breakfast and Recap of Goals for Day 2 30m Rm 121-122 (SUSC BLDG 101)

      Rm 121-122

      SUSC BLDG 101

    • 09:00 10:40
      Common Funds, Global Outreach Strategy & Scrutiny Group Session Rm 121-122 (SUSC BLDG 101)

      Rm 121-122

      SUSC BLDG 101

      Convener: David Dean (JLab)
      • 09:00
        Common Funds proposal – WG Presentation 40m
        Speakers: Abhay Deshpande (BNL/SBU), John Lajoie (ORNL), Paolo Giubellino (INFN), Rolf Ent (Jefferson Lab)
      • 09:40
        Further Discussion on Common Funds, Computing & Software Integration, Oversight 30m
      • 10:10
        Global Outreach Strategy– WG Presentation 20m
        Speaker: Elke Aschenauer (BNL)
      • 10:30
        Further Discussion on Global Outreach Strategy 10m
    • 10:40 10:55
      Coffee Break 15m Rm 121-122 (SUSC BLDG 101 )

      Rm 121-122

      SUSC BLDG 101

    • 10:55 11:55
      Comments by Members, Observers & DOE Rm 121-122 (SUSC BLDG 101)

      Rm 121-122

      SUSC BLDG 101

    • 11:55 13:25
      Working Hosted Lunch 1h 30m Rm 121-122 (SUSC BLDG 101)

      Rm 121-122

      SUSC BLDG 101

      Topic: Preparation for the Next RRB Meeting
      -Meeting Summary and Action Items
      -Discussion on Key Topics of the 7th RRB Meeting, dates and venue

    • 13:25 14:55
      BNL Facility Tour 1h 30m

      A tour to learn about AC-LGAD and MAPS instrumentation development, the EIC vacuum processing facility, and NSLS-II. A shuttle will be provided for transportation. Please wear closed-toe shoes and long pants/dress.