January 2026 ePIC Collaboration Meeting
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US/Eastern
Brookhaven National Laboratory
Brookhaven National Laboratory
Science and User Support Center (Bldg. 101) (Brookhaven National Laboratory)
Description
The 2026 ePIC Collaboration Meeting will be held at Brookhaven National Laboratory from January 20 to 23, 2026, in the Science and User Support Center (Building 101). This meeting will bring together members of the ePIC Collaboration to discuss progress across all aspects of the experiment, including detector systems, software development, simulations, data analysis, and physics performance studies.
Event ID: E000007360
Note: This meeting falls under Exemption E. Meetings such as Advisory Committee and Federal Advisory Committee meetings. Solicitation/Funding Opportunity Announcement Review Board meetings, peer review/objective review panel meetings, evaluation panel/board meetings, and program kick-off and review meetings (including those for grants and contracts).
Contact
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Arrival and Registration
Science and User Support Center (SUSC) Building 101
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Plenary 1 (Room 123/124/125)
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Welcome (10)Speaker: John Hill (BNL)
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Status of the ePIC Collaboration (20+10)Speaker: John Lajoie (Oak Ridge National Laboratory)
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Report on the EIC Project Detector (20+10)Speakers: Dr E. C. Aschenauer (BNL), Rolf Ent (Jefferson Lab)
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10:15
Coffee Break
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6
Report on the EIC Collider (30+15)Speaker: Sergei Nagaitsev
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Additional Discussion
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2
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Lunch
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Plenary 2 (Room 123/124/125)
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8
Technical Coordination Report (20+10)Speaker: Silvia Dalla Torre (INFN, Trieste)
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Physics Analysis Coordination Report (20+10)Speakers: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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Software & Computing Plenary Session (Room 123/124/125)Conveners: Dmitrii Kalinkin (Brookhaven National Laboratory), Holly Szumila-Vance (member@jlab.org;employee@jlab.org), Dr Markus Diefenthaler (Jefferson Lab), Torre Wenaus (BNL)
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10
Compute–Detector Integration in the ePIC Experiment (20+10)Speaker: Dr Markus Diefenthaler (Jefferson Lab)
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Updates from EIC Computing & Software Joint Institute (20+10)Speakers: Amber Boehnlein (Jefferson Lab), alexei klimentov (bnl)
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15:00
Collaboration Photo
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15:10
Coffee Break
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12
ePIC Software and Simulation Campaigns (20+10)Speaker: Dmitrii Kalinkin (Brookhaven National Laboratory)
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Discoverable Software (20+10)Speakers: Holly Szumila-Vance (member@jlab.org;employee@jlab.org), Stephen Kay (University of York)
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10
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1
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CALOROC (Room 121)Conveners: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Norbert Novitzky (ORNL)
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CALOROC: status and plansSpeaker: Frederic Dulucq (OMEGA - Ecole Polytechnique - CNRS/IN2P3)
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CALOROC FEB for the EEEMCalSpeaker: Olivier LE DORTZ (LLR IN2P3-CNRS)
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Simulation implementationSpeaker: Minho Kim (Argonne National Laboratory)
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09:40
Coffee break
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Backward HCal: readout-requirements
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Backward ECal: readout-requirementsSpeakers: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Tristan Protzman (Lehigh University)
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Barrel HCal: readout-requirementsSpeakers: Murad Sarsour (Georgia State University), Prof. Murad Sarsour (Georgia State University)
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Barrel ECal: readout requirementsSpeaker: Maria Zurek (Argonne National Laboratory)
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Forward ECal: readout requirementsSpeaker: Mr Gerard Visser (Indiana University)
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B0: readout requirements
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ZDC: readout requirements
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Insert: readout requirements
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Lumi Pair Spectrometer: readout requirements
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Low-Q2 tagger: readout requirements
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Lumi photon detector: readout requirements
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14
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Far-Forward DSC (Room 122)Conveners: Alexander Jentsch (Brookhaven National Laboratory), Dominique Marchand (IJCLab Orsay), Yulia Furletova (Jefferson Lab)
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Introduction and timelinesSpeaker: Yulia Furletova (Jefferson Lab)
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Mechanical Integration - IISpeaker: India Krehbiel
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Cooling - B0 tracker and EMCAL
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ZDC Reconstruction - SiPM-on-tile clustering algorithmSpeaker: Sebouh Paul (UC Riverside)
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RP/OMD ReconstructionSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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B0 tracking and reconstructionSpeaker: Baptiste Fraïsse (Catholic Unviersity of America)
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AC-LGAD and EICROC0 testing at BNLSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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AC-LGAD and EICROC0 testing at IJCLabSpeaker: Dominique Marchand (IJCLab Orsay)
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EICROC1 updatesSpeaker: Christophe de la Taille (OMEGA CNRS/IN2P3-Ecole Polytechnique (FR))
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30
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Jets and HF PWG Workfest (Room 123/124/125)Conveners: Rongrong Ma (Brookhaven National Laboratory), Dr Shyam Kumar (University and INFN Bari)
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Introduction to Jets/HF Dedicated SessionSpeakers: Rongrong Ma (Brookhaven National Laboratory), Dr Shyam Kumar (University and INFN Bari)
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Status of Lc Reconstruction in the ePIC Experiment + tutorial on ML for HFSpeaker: Dr Shyam Kumar (University and INFN Bari)
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D0 reconstruction with machine backgroundSpeaker: Connie Yang (The University of Texas at Austin)
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First look of heavy flavor jet energy-energy correlator feasibility in e+p collisionsSpeaker: Dr Xuan Li (Los Alamos National Laboratory)
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Charged jet studies in ep and eASpeaker: Dener De Souza Lemos (Brookhaven National Laboratory)
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Streaming Computing: Calibrations and E0-E1 Interface (Room 133)Conveners: Jeff Landgraf (Brookhaven National Laboratory), Marco Battaglieri (Jefferson Lab), Dr Markus Diefenthaler (Jefferson Lab), Taku Gunji (Center for Nuclear Study, the University of Tokyo), Torre Wenaus (BNL)
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Streaming Calibration WorkflowsSpeaker: Taku Gunji (Center for Nuclear Study, the University of Tokyo)
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Streaming Calibration Summary of SROXIIISpeaker: Marco Battaglieri (Jefferson Lab)
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09:45
Coffee Break
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Echelon 0 Status and Plan for 2026Speaker: Jeff Landgraf (Brookhaven National Laboratory)
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Orchestration of TF Processing with Panda/Rucio
Description of the TF processing orchestration and the status of the testbed.
Speaker: Dr Maxim Potekhin (Brookhaven National Laboratory) - 52
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Physics Analysis - pTDR and Early Science (Room 123/124/125): Session 1Conveners: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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09:20
Break
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Introduction from PACsSpeakers: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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Status update on Particle FlowSpeaker: Dr Derek Anderson (Thomas Jefferson National Accelerator Facility)
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Electron finder efficiency/purity, pion contamination, cluster finding inefficiencySpeaker: Win Lin (Stony Brook University)
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Radiative correctionsSpeaker: Stephen Maple (University of Birmingham)
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Machine Background Discussion with a few slides input from all PWGs on what they have so far
contributions from all PWG on what they have
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09:20
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Lunch
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Electronics, Readout and DAQ (Room 122)Conveners: Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)
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IntroductionSpeaker: Jeff Landgraf (Brookhaven National Laboratory)
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ASIC Status OverviewSpeaker: Fernando Barbosa (JLab)
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Simulation File Details, Assumptions, Structure, & OrganizationSpeaker: Sakib Rahman (NPPS-BNL)
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SVT rate study with beam backgroundSpeaker: Shujie Li (Lawrence Berkeley National Laboratory)
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14:40
Coffee Break
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dRICH DAQ: from ALCOR to DAMSpeakers: Francesca Lo Cicero, Jeff Landgraf (Brookhaven National Laboratory)
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Generic RDOSpeaker: Norbert Novitzky (ORNL)
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Ideas Regarding FELIX/Software organization of AC-LGADSpeaker: Tonko Ljubicic (Rice Uni)
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MAPS Readout / Ideas regarding Aggregating RDOSpeaker: Dr Joachim Schambach (Oak Ridge National Laboratory)
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Discussion Regarding pico-DAQ / RDO/FELIX organization, & protocolsSpeakers: David Abbott (Jefferson Lab), Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)
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Mechanics and Integration (Room 121)Convener: Prakhar Garg (Yale University)
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Overview of ePIC Mechanical Design and UpdatesSpeaker: Rahul Sharma (BNL)
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Status of global thermal model and cooling of ePICSpeaker: Girish Gowda
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BIC: Power Budget Estimation and Cooling Design StrategySpeakers: Dr Wouter Deconinck (University of Manitoba), Zisis Papandreou (University of Regina)
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MPGDs: Power and cooling designSpeaker: Seung Joon Lee (Jefferson Lab)
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B-ToF: Power Budget Estimation and Cooling Design StrategySpeaker: Prof. Wei Li (Rice University)
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SVT: Power Budget Estimation and Cooling Design StrategySpeaker: Ernst Sichtermann (Lawrence Berkeley National Laboratory)
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Far Backward Cooling RequirementsSpeaker: Stephen Kay (University of York)
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Far Forward Cooling RequirementsSpeaker: Alexander Jentsch (Brookhaven National Laboratory)
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dRICH Gas system Requirements for ePICSpeaker: Silvia Dalla Torre (INFN, Trieste)
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MPGD Gas system Requirements for ePICSpeaker: Stefano Gramigna (INFN Roma Tor Vergata)
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PID Cross-Cutting Working Group (Room 133)Conveners: Brian Page (Brookhaven National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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Synergistic Activities: HRPPD RequirementsSpeaker: Alexander Kiselev (Brookhaven National Lab)
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Synergistic Activities: Aerogel QASpeaker: Matt Posik (Temple University)
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Synergistic Activities: Mirror testing and QASpeaker: Jihee Kim (Brookhaven National Laboratory)
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Synergistic Activities: pfRICH and hpDIRC Requirements for FCFD variantSpeakers: Brian Page (Brookhaven National Laboratory), Fernando Barbosa (JLab), Grzegorz Kalicy (CUA), Raymond Dawson (JLab)
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Synergistic Activities: TOF Requirements on FCFDv1Speaker: Artur Apresyan (Fermilab)
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Test Article Status: pfRICHSpeaker: Brian Page (Brookhaven National Laboratory)
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Test Article Status: Common Testing Plans
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Component QA: pfRICHSpeaker: Brian Page (Brookhaven National Laboratory)
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Component QA: hpDIRCSpeaker: Grzegorz Kalicy (CUA)
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Physics Analysis - pTDR and Early Science (Room 123/124/125): Session 2Conveners: Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza)
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Systematic Uncertainty Discussion with a few slides input from all PWG on what they have so far
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Summary of Workshop of French Plans for Contributions to Early ScienceSpeakers: Carlos MUNOZ CAMACHO (member@cnrs.fr;employee@cnrs.fr;faculty@cnrs.fr;researcher@cnrs.fr), Carlos Munoz Camacho (IJCLab, CNRS/IN2P3), Carlos Munoz Camacho (IJCLab-Orsay (France))
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Inclusive Conveners ReportSpeakers: Stephen Maple (University of Birmingham), Win Lin (Stony Brook University)
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Semi-Inclusive Conveners ReportSpeakers: Anselm Vossen (member@duke.edu;faculty@duke.edu), Ralf Seidl (RIKEN)
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14:40
Break
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Jets and HF Conveners ReportSpeaker: Rongrong Ma (Brookhaven National Laboratory)
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101
BSM and EW Conveners Report and PlansSpeakers: Juliette Mammei (University of Manitoba), Zuhal Seyma Demiroglu (Stony Brook University)
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Exclusive, Diffractive, Tagging Convener's ReportSpeakers: Stephen Kay (University of York), Zhoudunming Tu (BNL)
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Discussion on Templates, Next Steps and Plans for the Early Science Document
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Conference Dinner (Berkner Hall)
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Collaboration Council Meeting: agenda at https://indico.bnl.gov/event/31005/ (Room 123/124/124)
The agenda for the CC Meeting can be found at: https://indico.bnl.gov/event/31005/
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Lunch
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Plenary 3 (Room 123/124/124)
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Panel Session #1
Moderated by Thomas Ullrich
Speakers: Prof. Abhay Deshpande (Stony Brook University & BNL), Dr E. C. Aschenauer (BNL), Jim Yeck, Kevin S Smith (BNL), Rolf Ent (Jefferson Lab) -
15:00
Coffee Break
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Panel Session #2
Moderated by Rolf Ent
Speakers: John Lajoie (Oak Ridge National Laboratory), Dr Markus Diefenthaler (Jefferson Lab), Rachel Montgomery, Salvatore Fazio (University of Calabria and INFN-Cosenza), Silvia Dalla Torre (INFN, Trieste) -
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Open Mic Contributions
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a) BIC AstroPix LayersSpeaker: Sylvester Joosten (Argonne National Laboratory)
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Plenary 4 (Room 123/124/124)
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Status of the pTDR and Plans for CD-2 (30+10)Speaker: Silvia Dalla Torre (INFN, Trieste)
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Collaboration Goals for 2026 (20+10)Speaker: John Lajoie (Oak Ridge National Laboratory)
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10:15
Coffee Break
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Status of Tracking (20+5)Speakers: Barak Schmookler (University of Houston), Barbara Jacak (UC Berkeley and LBNL)
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Urgent ePIC Simulation Feedback Needed by the EIC (25+10)Speaker: Dr E. C. Aschenauer (BNL)
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Closing (20)Speaker: John Lajoie (Oak Ridge National Laboratory)
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108
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Lunch
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AI in ePIC (Room 133)Conveners: Dmitrii Kalinkin (Brookhaven National Laboratory), Dr Markus Diefenthaler (Jefferson Lab), Torre Wenaus (BNL)
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114
Data Lifecycle and FAIR Principles for ePIC: Priorities and Next StepsSpeaker: Dr Laura Biven (Jefferson Lab)
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Group Discussion
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AI Integration Within ePICSpeaker: Dmitrii Kalinkin (Brookhaven National Laboratory)
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Enhancing PID Separation at ePIC Using MLSpeaker: Charles-Joseph Naïm (Stony Brook University (CFNS))
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HydraSpeaker: Torri Jeske (Jefferson Lab)
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LLM Use in ePIC at ScaleSpeaker: Dr Wouter Deconinck (University of Manitoba)
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AI Readiness ImplicationsSpeaker: Dr Markus Diefenthaler (Jefferson Lab)
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121
Group Discussion
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114
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Calorimetry Cross-Cutting WG (Room 122)Conveners: Julie Roche (Ohio University), Oleg Tsai (ucla)
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Discussion-questions
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129
Coffee break
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Backward HCal/ nHCAL, UpdatesSpeaker: Prof. Daniel Brandenburg (Ohio State University)
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Update on Backward Ecal’s beam test at DESY (Discrete /MIT Prototype)Speaker: Justin Frantz (Ohio University)
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132
Discussion-questions
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Exclusive, Diffraction and Tagging PWG (Room 123/124/124)Conveners: Stephen Kay (University of York), Zhoudunming Tu (BNL)
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DVpi0Speaker: Jihee Kim (Brookhaven National Laboratory)
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15:00
Coffee/Tea Break
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SRO Guided AI for Meson Structure Extraction and Background DistinctionSpeaker: Sandeep Shiraskar (Catholic Unviersity of America)
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Enhanced Λ-reconstruction through cross-calorimeter correlations for kaon structure studies via the Sullivan ProcessSpeaker: Baptiste Fraïsse (Catholic Unviersity of America)
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139
Open Discussion Session
Discussion on next steps and key tasks. Path forward to the meeting in Calabria and the Early Science Report in the Spring.
Speaker: Stephen Kay (University of York)
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Excursion (Leaves from SUSC)
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Joint Reconstruction and PID CC WG (Room 121)Conveners: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory)
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DIRC Software StatusSpeakers: Shubham Dutta (Stony Brook University), William Llope (Wayne State University)
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Open Discussion 1: Algorithmic Status and RequirementsSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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PID Use Cases in AnalysesSpeakers: Anselm Vossen (member@duke.edu;faculty@duke.edu), Ralf Seidl (RIKEN)
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15:00
Coffee Break
☕🍵
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Contextualizing PID in Holistic ReconstructionSpeakers: Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory)
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Open Discussion 2: Towards Global PID ReconstructionSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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Open Discussion 3: OverflowSpeakers: Brian Page (Brookhaven National Laboratory), Chandradoy Chatterjee (INFN Trieste), Dr Derek Anderson (Thomas Jefferson National Accelerator Facility), Shujie Li (Lawrence Berkeley National Laboratory), Surabhi Tarafdar (Thomas Jefferson National Accelerator Facility)
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